Overview
Office Operations Manager Jobs in Midlothian, TX at Coomes Air Conditioning & Heating
ABOUT US
Sanctuary for Families is New York’s leading service provider and advocate for survivors of domestic violence, sex trafficking and related forms of gender violence. Every year, Sanctuary empowers thousands of adults and children to move from fear and abuse to safety and stability, transforming lives through a comprehensive range of services. We provide a range of wrap-around services to help survivors rebuild their lives in the aftermath of abuse, and work to end gender violence through three key strategies: direct services, outreach and training, and systems-change advocacy. Our services are available in 12 locations throughout New York City.
POSITION OVERVIEW
The Administrative Associate plays a key role in supporting the Anti-Trafficking Initiative (ATI), in accomplishing its goals, with a focus on administrative functions; programmatic and service coordination,; handling team and office operations; data collection/analysis; technical assistance; and general support and duties as assigned. Other responsibilities may include assisting with direct service, including filing assistance, client advocacy and grant request preparation, review and compliance.
RESPONSIBILITIES
Perform administrative support services, including creating systems that ensure programmatic efficiency and effectiveness
Execute ATI compliance with Legal Center data/case file retention policy
Manage ATI’s legal deadlines
Oversee ATI’s client databases
Oversee processing and data entry of ATI mail
Manage ATI’s intake clinic, hotline, referral and waitlist system
Assist with legal filing preparations and case management, as needed
Maintain an updated database of ATI training materials, manuals and pro bono portal samples
Correspond and collaborate with pro bono partners to refer matters and track and record status of cases
Collaborate with the Data Team to manage and provide analysis on data and statistical reports
Coordinate and monitor programmatic requirements of government grants, assist in drafting of grant reports
Work with ATI Director and Senior Supervising Social Worker to manage and approve grant requests
Assist ATI Director with new staff onboarding
Provide coordination and logistic support for ATI special events and meetings
Collaborate with interns, fellows, and volunteers
Maintain confidentiality for highly-sensitive information
Provide trauma-informed direct services, such as client accompaniment and logistical support to survivors of gender violence
Maintain ATI records and files (manuals, notes, reports, agendas), keeping them up to date with resources and other important information
Order supplies, consult ATI team members for needs
Work with the Legal Administration team on purchasing, expenses, administrative tasks and duties
Create systems and protocols to organize administrative tasks and support other ATI team members
Ability to identify challenges and proactively craft creative and innovative solutions
Perform any other administrative ATI-related duties or special projects, as assigned by ATI Director
Bachelor’s degree, or equivalent knowledge and experience
Fluency in community language other than English required (preferably Spanish or Mandarin)
Expertise with Microsoft Office (Excel, Word, PowerPoint) and Outlook
Experience in data tracking and reporting strongly preferred
Experience in gender-based violence, immigration and social justice strongly preferred
Excellent problem-solving, organizational, analytical skills, and verbal/written communication
Ability to work independently
Ability to prioritize and work on multiple projects at a time while maintaining attention to detail and accuracy
Ability to work in a fast-paced environment
Experience working in a culturally diverse environment
Commitment to serving and advancing the rights of survivors of gender violence
Budgeted Salary: $30.60 – $33.80 per hour ($55,688 – $61,514 annualized base); wage scale based on experience, pursuant to terms of collective bargaining agreement
Work position is Full-time (standard 35 hours/wk), Hourly/Non-Exempt
Work schedule is currently Hybrid; must be able to meet job location schedule obligation
Benefits:
Health, Dental and Vision Insurance
Employer-paid life insurance
Employer retirement contribution
Paid time off (Holidays, Vacation, Personal, Sick)
Generous Leave Policy
Flexible spending account / Health savings account
Student loan assistance
Tuition reimbursement program
Gym reimbursement program
Wellness program and rewards
All qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed (religion), color, sex, national origin, sexual orientation, military status, age, disability, predisposing genetic characteristics, marital status or domestic violence victim status, and other categories protected under Federal, New York state or New York city laws. Sanctuary for Families follows the requirements of the Human Rights Law including with regard to non-discrimination on the basis of prior criminal conviction and prior arrest.
People of color, trans and gender non-conforming people, people with disabilities, and survivors of gender-based violence are strongly encouraged to apply.
We recognize that the safety, healing and self-determination of survivors of domestic violence and related forms of gender violence is at the intersection of racial, gender, economic, immigrant, LGBTQ+, and disability justice, as well as many other critical issues. In order to realize our mission, Sanctuary strives to center DEI principles at every level of the organization and continues to deepen that commitment.
Title: Office Operations Manager
Company: Coomes Air Conditioning & Heating
Location: Midlothian, TX
