Overview
OFFICE SERVICES SUPERVISOR II Jobs in Los Angeles, CA at Department of Social Services
Job Summary:
Aligned Cardio is looking for an experienced Executive Assistant to provide high-level and confidential administrative support to the Chief Operations Officer and Chief Financial Officer as assigned. This individual must be able to successfully perform their duties in a complex, fast-paced environment. The ideal candidate will demonstrate a positive and proactive approach to best contribute to the overall culture and functionality of the team.
Reports to: Chief Operations Officer
Duties/Responsibilities:
· Provides high-level administrative support and assistance to the Chief Operations Officer and Chief Finance Officer and/or other assigned leadership staff.
· Serves as the primary point of contact for the Chief Operations Officer and Chief Finance Officer.
· Performs clerical and administrative tasks including coordination and handling of incoming and outgoing communication, mail and deliveries. Must be able to review contents, determine prioritization and summarize and/or distribute to appropriate team members.
· Core tasks include calendar management, travel and accommodation coordination, and meeting support for appointed Executives.
· Schedules and attends meetings in conjunction with or on behalf of appointed Executives, taking notes, recording minutes and supporting Project Management programs and trackers as necessary.
· Provides Office Management support for the appointed facility and location, including but not limited to ordering and stocking supplies.
· Creation of both internal and external communication documents as assigned.
· Supports special projects and requests assigned.
· Performs other related duties as assigned by the Chief Operations Officer.
Required Skills/Abilities:
· Excellent verbal and written communication skills.
· Excellent organizational skills and high attention to detail.
· Excellent time management skills with a proven ability to meet deadlines.
· Ability to function well in a high-paced and at times stressful environment.
· Extensive knowledge of office programs such as, Outlook, PowerPoint, Excel, Canva and Visio.
· May require travel and meeting support with C suite personnel.
Education and Experience:
· High school diploma required, bachelor’s degree in business administration or related field preferred.
· Minimum of 5-7 years executive level support experience required.
Physical Requirements:
· Prolonged periods sitting at a desk and working on a computer.
· Must be able to lift up to 20 pounds at times.
Job Type: Full-time
Benefits:
401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Work Location: In person
Title: OFFICE SERVICES SUPERVISOR II
Company: Department of Social Services
Location: Los Angeles, CA
