Overview
OFFICE SERVICES SUPERVISOR II Jobs in United States at California Correctional Health Care Services
Job Title: Operations Specialist -5934
Job Location: Arlington, VA (Pentagon)
Job Salary: $90,000-$100,000
Job Summary
Galapagos Federal Systems LLC is seeking a motivated and detail-oriented Operations Specialist to join our dynamic team of professionals supporting the U.S. Army. This role offers the opportunity to contribute to high-visibility programs in support of Army Contracting Command – Aberdeen Proving Ground (ACC-APG) and the Deputy Assistant Secretary of the Army for Defense Exports and Cooperation (DASA(DES)).
The Operations Specialist will provide non-personal administrative and business management support across ongoing and emerging programs. The ideal candidate will be capable of working independently and collaboratively to ensure efficient and compliant execution of operational tasks in support of Army and DoD priorities.
Compensation Minimum: $90,000
Compensation Maximum: $100,000
Job Requirements:
Skills / Experience
Operations Specialist Skill and Experience required:
Active Secret clearance
Proficient in Microsoft Office 365, including advanced use of MS Teams and SharePoint for collaboration and document management
Familiarity with ETMS2 (Enterprise Task Management Software Solution) is strongly preferred
Excellent organizational skills with meticulous attention to detail and follow-through
Demonstrated ability to perform effectively in high-visibility, fast-paced Headquarters (HQ) environments
Exceptional interpersonal and communication skills, with professionalism in engaging senior leaders and stakeholders
Key Responsibilities
Provide rotational administrative support for the Deputy Assistant Secretary of the Army for Defense Exports and Cooperation (DASA(DES)) and the DES Deputy Director during periods of absence, including:
Manning the reception desk
Answering and routing calls
Escorting visitors
Responding to information requests
Scheduling and coordinating high-level meetings
Serve as the primary point of contact (POC) for interactions with the ASA(ALT) Staff Action Control Office (SACO)
Collaborate with the DES Executive Officer (XO) and Executive Administrator to prepare, route, and track Executive Director correspondence and actions
Support key leadership engagements such as weekly meetings, program reviews, off-site sessions, and acquisition decision events by:
Preparing agendas and read-ahead materials
Developing and formatting briefing packages on topics including budget, logistics, test, and program management
Ensuring all presentation materials are properly archived in the DES SharePoint knowledge management system
Act as lead coordinator for incoming taskers related to supplies or service requests across DES-supported activities, ensuring timely and accurate fulfillment
Education / Certifications
Operations Specialist Education and Certifications required:
BS/BA, OR
1-2+ years of paid experience related to administrative support, business analyst support, project coordination/management
Benefits
Medical, dental, vision, disability, and life insurance
Flexible Spending Accounts
401(k)
PTO
Paid Parental leave
Tuition reimbursement
Paid federal holidays
Security Clearance
Must be a U.S. Citizen. A high-level Department of Defense active security clearance is/may be required for this position. Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to government information.
Physical Requirements
Work may involve sitting or standing for extended periods of time and typing and reading from a computer screen. The candidate must have enough mobility, including bending, reaching, and kneeling, to complete daily duties in a prompt and efficient manner, and that may include lifting up to thirty pounds, as necessary.
Company Summary
Headquartered in Hawaii, Galapagos Federal Systems, LLC, is an SBA-Certified NHO-owned 8(a) Small Business specializing in global information technology solutions. We deliver professional services in IT Design & Installation, Cybersecurity Engineering & Support, Application Integration & Development, Software & Hardware Engineering, Network & Systems Management, Information Systems Security, and Business Management Services.
Leveraging over 30 years of experience supporting both federal and commercial markets, our team brings innovative expertise to complex IT challenges, delivering solutions across the globe.
Galapagos Federal Systems, LLC is an equal opportunity employer.
Our service commitment is simple: “Quality IT Solutions… On Time & On Budget.”
Company Employment Statement
Galapagos Federal Systems, LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing as positions, functions, and qualifications may vary depending on business needs. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Galapagos Federal Systems, LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.
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Job Snapshot
Employee Type
Full-Time
Location
Pentagon, VA (Onsite)
Job Type
Business Development, Government, Management
Experience
Not Specified
Date Posted
06/18/2025
Job ID
5934/9242/89299
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Title: OFFICE SERVICES SUPERVISOR II
Company: California Correctional Health Care Services
Location: United States
