Overview
Office Specialist Jobs in Albany, Oregon, USA at Linn County Department of Health Services
Position: Office Specialist 3
Office Specialist 3
Alcohol & Drug Program (Classification 007)
SEIU Represented Full Time (37.5 hours/week) position
We’re seeking a proactive and detail-oriented individual to join our team as a key liaison between the Program Manager and community partners. If you’re adept at maintaining confidentiality, organizing information, and ensuring smooth communication channels, this role might be perfect for you.
Responsibilities:
Serve as the primary point of contact for both internal and external stakeholders, embodying professionalism and discretion in all interactions.
Utilize Microsoft Office Suite to create, edit, and format a variety of documents, presentations, and reports.
Efficiently manage and organize electronic and physical files, guaranteeing accessibility and confidentiality.
Draft and meticulously proofread emails, memos, reports, and other communications, ensuring accuracy and attention to detail.
Collaborate closely with the Program Manager, keeping them well-informed of upcoming commitments and responsibilities.
Assist in managing communication to and from the Program Manager, including coordinating calendars, emails, phone calls, virtual and in-person meetings, while maintaining proactive organization.
Maintain a deep understanding of inter-team processes to facilitate appropriate communication and support as needed.
Coordinate professional financial reporting by tracking, reconciling, and processing payment requests, credit card purchases, and reimbursement requests, including accurate grant reporting requirements.
Coordinate meetings, events, and offsites, providing logistical support and management.
Provide project management support for complex planning and execution of Program Manager-related initiatives, including organizational roadmaps.
Anticipate and address potential issues before they arise, proactively finding solutions to challenges.
Handle unexpected situations with flexibility and professionalism.
Facilitate special projects as assigned.
Minimum Requirements:
Considerable knowledge of office practices and procedures as required by the position. Ability to relieve a program manager of administrative details with minimum supervision and with only general direction. Graduation from senior high school and three years of progressively responsible administrative experience with some exposure to supervision, if required by position, or any satisfactory equivalent combination of experience, education, and training which demonstrates the ability to perform the work described.
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Title: Office Specialist
Company: Linn County Department of Health Services
Location: Albany, Oregon, USA
Category: Administrative/Clerical (Healthcare Administration, Administrative Management, Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin)
