Overview
Office Specialist I Jobs in Augusta, ME at State of Maine
Full Job Description
Department of Health and Human Services (DHHS)
Opening Date: April 8, 2024
Closing Date: April 19, 2024
Job Class Code: 6546
Grade: April 8, 2024
Salary: $18.21/hour-$25.23/hour
Position Number: 03030-3611
Location: Augusta
Job duties and responsibilities:
This full-time position provides advanced office and administrative support work. Duties include:
Schedule, coordinate and set agendas for meetings.
Research, compile and analyze complex information for entering into Excel spreadsheets, reports and databases.
Enter invoices and other data in the State of Maine accounting system.
Compose, review, edit and approve correspondence using independent judgment, initiative and discretion on varied matters within OADS.
Communication with the Administrative Hearings Unit on APS-related cases and other OADS matters.
Complete record retention tasks.
Complete record request and redaction tasks.
Coordinate set-up activities for new and exiting employees, which includes completing requests to the Office of Information Technology for computers, telephones and other equipment.
Perform special projects as they arise.
Perform other administrative duties such as photocopying, answering phone calls, and preparing and receiving mail.
Cover for other administrative support staff as necessary.
Maintain State car schedules.
Minimum Qualifications:
In order to qualify, you must have competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I and Office Associate II.
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Agency information:
The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State’s population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.
The Office of Aging and Disability Services (OADS) within DHHS is responsible for ensuring the safety, support and well-being of adults throughout Maine.
Application Information:
Please submit all documents or files in PDF format.
For questions about this position, please contact AnnMarie Stevens [email protected] apply, please upload a current resume, cover letter. To request a paper application, please contact Ashley Smith [email protected].
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto—”Dirigo” or “I lead”—as they provide essential services to Mainers every day. We believe in supporting o…
Title: Office Specialist I
Company: State of Maine
Location: Augusta, ME
Category:
