Office Supervisor

Overview

Office Supervisor Jobs in New York State at BakeMark

Location:

Avera Health

Worker Type:

Regular

Work Shift:

Day Shift (United States of America)

Pay Range:

The pay range for this position is listed below. Actual pay rate dependent upon experience.

$23.75 – $31.75

Position Highlights

You Belong at Avera

Be part of a multidisciplinary team built with compassion and the goal of Moving Health Forward for you and our patients. Work where you matter.

A Brief Overview

The Administrative and Facilities Assistant supports day-to-day office operations and ensures the smooth functioning of administrative and facilities services. This role includes general office support, facilities coordination, inventory management, and ensuring a safe, clean, and organized work environment. The Administrative and Facilities Assistant should be proactive, detail-oriented, and capable of managing multiple tasks efficiently.

What you will do

Collaborates with various teams with tasks which may include: taking meeting minutes, arranging meetings, reviewing/ editing documents, assisting with/ updating policies and procedures, and scheduling meetings.
Mange projects collecting/updating information from multiple sources.
Provide general administrative support including filing, data entry, and incoming correspondence. This includes mail and courier services.
Assist with scheduling meetings, booking rooms, and preparing materials. Coordinate schedules and appointments, developing agendas, preparing materials, maintains files, managing vendor services. Make travel arrangements including, but not limited to ordering tickets, making and confirming lodging and airlines reservations and car rentals.
Monitor and manage office supplies inventory; reorder as needed.
Support health and safety compliance and workplace standards. Maintain cleanliness and organization of shared office areas.
Assist with new employee onboardings (e.g., desk setup, keys, badges).
Support event planning and logistics for company meetings or office activities.
Manage corporate plane and pilot schedules.
Schedule building contractor appointments and requests for service including office maintenance, plumbing, heating, cooling and electrical, landscape (snow/ice removal), cleaning, trash collections, security and fire safety systems.

Essential Qualifications

The individual must be able to work the hours specified. To perform this job successfully, an individual must be able to perform each essential job function satisfactorily including having visual acuity adequate to perform position duties and the ability to communicate effectively with others, hear, understand and distinguish speech and other sounds. These requirements and those listed above are representative of the knowledge, skills, and abilities required to perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions, as long as the accommodations do not cause undue hardship to the employer.

Required Education, License/Certification, or Work Experience:

3-5 years of experience in administrative or facilities related role.
Exceptional organizational, written and verbal communication skills.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Ability to handle multiple priorities and work indepentendly.
Customer service- oriented mindset and problem- solving attitude.

Preferred Education, License/Certification, or Work Experience:

Associate’s or equivalent from two-year college or technical school; or equivalent combination of education and experience.

Expectations and Standards

Commitment to the daily application of Avera’s mission, vision, core values, and social principles to serve patients, their families, and our community.
Promote Avera’s values of compassion, hospitality, and stewardship.
Uphold Avera’s standards of Communication, Attitude, Responsiveness, and Engagement (CARE) with enthusiasm and sincerity.
Maintain confidentiality.
Work effectively in a team environment, coordinating work flow with other team members and ensuring a productive and efficient environment.
Comply with safety principles, laws, regulations, and standards associated with, but not limited to, CMS, The Joint Commission, DHHS, and OSHA if applicable.

Benefits You Need & Then Some

Avera is proud to offer a wide range of benefits to qualifying part-time and full-time employees. We support you with opportunities to help live balanced, healthy lives. Benefits are designed to meet needs of today and into the future.

PTO available day 1 for eligible hires.

Free health insurance options, for full-time single coverage on Avera High Deductible Health Plan

Up to 5% employer matching contribution for retirement

Career development guided by hands-on training and mentorship

Avera is an Equal Opportunity Employer – Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, Veteran Status, or other categories protected by law. If you are an individual with a disability and would like to request an accommodation for help with your online application, please call 1-605-504-4444 or send an email to [email protected] .

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Title: Office Supervisor

Company: BakeMark

Location: New York State