Office Support Assistant – University of Illinois Extension

Overview

Office Support Assistant – University of Illinois Extension Jobs in Mattoon, USA at Laseagrant

Office Support Assistant – University of Illinois Extension Extension, Unit 19, Toledo Job Summary

Work under direct supervision of the County Director to support the needs of the Extension office.

Duties & Responsibilities

• General Office Duties
  • Serve as primary staff to open and close the unit offices.
  • Serve as first point of contact for the office by answering telephone calls and assisting walk‑in clients.
  • Assist in gathering, opening, and distributing mail to staff.
  • Assist County Director, Unit Educators, and program support staff with clerical needs for programming as requested, such as preparing materials, making copies and assisting with room reservations.
  • Maintain all county mailing and email lists.
  • Assist volunteer groups with clerical needs as directed by staff.
• Fiscal
  • Report and transfer all fiscal expenditure/receipt documents as directed to Unit Office Support Specialist.
  • Replenish funds in postage meter and manage postal systems.
  • Solicit and handle donations including updating the database, preparing deposits, and generating receipts.
  • Work with office staff on office supplies, educational supplies, and equipment ordering for the county offices.
  • Additional fiscal duties as requested by the County Director and Unit Office Support Specialist.
• Misc
  • Assist unit staff with gathering program participant demographic information to ensure compliance with civil rights reporting requirements.

Additional Physical Demands

In performing the functions of this position, the employee will be required to perform work both within an office and outside in the communities that are served and must have the capability to travel from one location to the other in a timely fashion. Employee is responsible for securing personal transportation. A valid driver’s license is preferred. Some work will be required during evenings and/or weekends.

When working, the employee may be exposed to a variety of environmental factors to include, but not limited to, hot or cold weather, exposure to noise and allergens, and uneven ground. The employee may be subjected to various mental and physical demands such as independently traveling to and performing work at different locations, ability to move, transfer and/or transport items that may occasionally weigh up to forty (40) pounds and frequently weigh up to twenty (20) pounds, and twisting, pushing and pulling movements.

Minimum Qualifications

Any one or combination totaling six (6) months from the categories below:

• College coursework in any curriculum as measured by the following conversion table or its proportional equivalent: 15 semester hours equals six (6) months
• Work experience performing office/clerical activities, including use of computer systems.

Preferred Qualifications

Clerical and office environment experience.

Knowledge,

Skills and Abilities

• Capacity to communicate with a wide variety of people, clearly and concisely. Meet the public with a pleasant, composed and cordial manner.
• Skill in working independently, while positively contributing as part of a professional office team.
• Strong communication and interpersonal skills.
• Computer proficiency including Microsoft Office Suite.

Appointment Information

This is a 50% part‑time Civil Service 0845 – Office Support Assistant position, appointed on a 12‑month basis. The expected start date is as soon as possible. Salary is $19,579.95.

For more information on Civil Service classifications, please visit the SUCSS web site at https://(Use the “Apply for this Job” box below). .

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on April 30, 2026
.
Apply for this position using the Apply Now button at the top or bottom of this posting.
In order to be considered as a transfer candidate, you must apply for this position.
Applications not submitted through  will not be considered.
If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment.
For further information about this specific position, please contact mcclusk
2.
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Title: Office Support Assistant – University of Illinois Extension

Company: Laseagrant

Location: Mattoon, USA

Category: