Overview
Onsite Front Desk Admin (Ovation) Jobs in Atlanta, GA at RealManage
Wood Mackenzie is the global data and analytics business for the renewables, energy, and natural resources industries. Enhanced by technology. Enriched by human intelligence. In an ever-changing world, companies and governments need reliable and actionable insight to lead the transition to a sustainable future. That’s why we cover the entire supply chain with unparalleled breadth and depth, backed by over 50 years’ experience. Our team of over 2,400 experts, operating across 30 global locations, are enabling customers’ decisions through real-time analytics, consultancy, events and thought leadership. Together, we deliver the insight they need to separate risk from opportunity and make confident decisions when it matters most.
WoodMac.com
Wood Mackenzie Brand Video
Wood Mackenzie Values
Inclusive – we succeed together
Trusting – we choose to trust each other
Customer committed – we put customers at the heart of our decisions
Future Focused – we accelerate change
Curious – we turn knowledge into action
Role Purpose
This is principally an office-based role which provides comprehensive PA support to a specific group of individuals whilst collaborating with colleagues to ensure a smooth service is provided to the business.
Main Responsibilities
Provide personalised administrative support, diary assistance and management for a small group of individuals (SVP or EVP)
Organise complex travel and accommodation for team, group and clients or visiting colleagues (including flights, hotel bookings, visas, taxi bookings, security, office notification forms) as required
Plan and organise internal and client meetings across multiple time zones. Liaise with external suppliers as required, arrange meeting rooms, refreshments, equipment and catering whilst working to set budget restraints
Ensure a quick and accurate response to internal and external queries, in line with the complexity of the matter
Organize events for team or clients
Attend internal and external meetings as requested by stakeholders; collate and distribute meeting minutes or key actions as required
Welcome client visitors, creating a positive impression in support of the Wood Mackenzie brand
Maintain confidential presentations, records, spreadsheets and databases (SharePoint/Hub)
Process complex expense claims in a timely manner
Set up and assist with conference calls
Provide support for specific projects as required
Train, support and act in a mentor capacity to Administrators
Work closely with other Personal Assistants and Administrators to ensure consistent and comprehensive support is provided to the business e.g. named cover is provided when absent from work
Create process documentation and share knowledge and best practice with other Personal Assistants and Administrators
Anticipate the administrative support requirements of the team being supported, introduce systems and approaches which improve operational effectiveness
Provide cover for other Personal Assistants, Administrators and, on occasion, for Reception
Any other duties as required of the role
About You
Candidates should have experience providing PA level support for an individual or small team at a senior level
Excellent organisational and time management skills whilst working to tight and challenging deadlines
Good interpersonal skills and the ability to demonstrate initiative and progress current skillset
Highly motivated, flexible individual with a strong work ethic
Must have excellent communication and organisational skills
Must be a proactive thinker
Advanced working knowledge of Microsoft Word, Excel, PowerPoint and Outlook
Solid academic background or a PA/secretarial qualification
Strong attention to detail
Expectations
This role is office based and the successful candidate will be expected to work the majority of their working week from one of our offices
Due to the nature of the role, there may be a requirement to occasionally work outside of ‘normal’ working hours
This role is expected to be a full-time role
As a key contact for all team members, the candidate should be a great communicator with a proactive approach.
The candidate should be comfortable working in an intensive environment where tight deadlines are a regular occurrence
Excellent organization, adaptability and prioritisation skills will be needed to succeed in this position
The candidate should have a customer-orientated approach
Equal Opportunities
We are an equal opportunities employer. This means we are committed to recruiting the best people regardless of their race, colour, religion, age, sex, national origin, disability or protected veteran status. You can find out more about your rights under the law at www.eeoc.gov
If you are applying for a role and have a physical or mental disability, we will support you with your application or through the hiring process.
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Title: Onsite Front Desk Admin (Ovation)
Company: RealManage
Location: Atlanta, GA
