Overview
Operations & Admin Coordinator Jobs in Copenhagen, Capital Region of Denmark, Denmark at SlideHub
Title: Operations & Admin Coordinator
Company: SlideHub
Location: Copenhagen, Capital Region of Denmark, Denmark
About SlideHub
SlideHub helps professional teams create better presentations faster. We combine expert design services with smart technology to streamline the presentation process for companies around the world. We’re a growing team with large ambitious that loves clean processes, clear communication, and good coffee.
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SlideHub is on the lookout for a super-organized and proactive Operations & Admin Coordinator to join our team in the heart of Copenhagen. If you’re the kind of person who loves structure, enjoys supporting others, and takes pride in keeping things running smoothly behind the scenes—this might be your perfect role.
What You’ll Be Doing
You’ll support the management team with executing our internal operations, people processes, and making sure our workspace in Copenhagen is running efficiently. You’ll support the leadership team and collaborate with people across departments to keep everything on track—from meetings and reporting to compliance, hiring, and office management.
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Your Key Responsibilities
Planning & Coordination
Create and update our Design Service team scheduling
Prepare and organize materials for quarterly OKR planning
Support monthly management meetings and company-wide all-hands meetings
Finance & Compliance
Collect receipts and assist with monthly financial reporting
Create client invoices and follow up on outstanding payments
Handle minor banking tasks
Perform monthly compliance checks (e.g., via Vanta)
Manage JumpCloud admin access and device tracking
HR & People Operations
Track sick days and absences (BambooHR)
Coordinate 1-on-1 meetings, OKR check-ins, and KPI updates
Support the hiring process with screening calls and recruitment
Assist with minor employee contract updates and HR records
Office & Vendor Management
Keep the office neat, well-stocked, and running smoothly
Make sure the coffee machine is clean and filled (very important)
Water plants and help maintain a pleasant workspace
Handle office equipment requests
Other Tasks
Ad hoc product assists efforts for the CTO
Support occasional design system reviews
Vendor onboarding/reviews
Pitch in with ad hoc admin tasks as needed
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What We’re Looking For
A few years of experience in an operations, admin, or HR-related role
Strong organizational and time-management skills (you love your calendar, having a clean inbox, and Todo list)
A very basic understanding of IT
Proactive mindset—you take initiative and solve problems before they become issues
Fluent in English (Danish is a plus but not required)
Friendly, dependable, and happy to lend a hand wherever it’s needed
What We Offer
A full-time, onsite position in our cozy office in SoHo, Meatpacking District in Copenhagen
A collaborative team that values transparency, autonomy, and getting things done
The chance to play a key role in keeping the engine running at a fast-growing company
Start Date: Beginning of June or July, depending on the candidate
As a standard, the working hours are 09:00 – 17.00 or 08:00 – 16:00, depending on the preferences. To support our recruitment efforts in Mexico, you might need to work a bit outside the normal working hours from time to time.
