Overview
Operations Administrative Assistant Jobs in Boston, MA at Jamaica Plain Neighborhood Development Corporation
Salary
$3,186.00 – $6,252.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
OS/DRT/205368
Department
LDH-Office of Secretary
Opening Date
02/05/2025
Closing Date
2/15/2025 11:59 PM Central
Supplemental Information
The Louisiana Department of Health is dedicated to fulfilling its mission through direct provision of quality services, the development and stimulation of services of others, and the utilization of available resources in the most effective manner.
LDH serves as a model employer for individuals with disabilities.
About this position:
This position is located within the Louisiana Department of Health / Office of the Secretary / Executive / East Baton Rouge Parish
Announcement Number: OS/DRT/205368
Cost Center: 3071010100
Position Number(s): 144272
This vacancy is being announced as a Classified position and may be filled as a Probationary or Promotional appointment.
AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
NOTE REGARDING THE ADVERTISED PAY:
The actual starting salary depends on the education and experience of the selected applicant.
Please click on the below links to learn more about each job level:
State Civil Service Job Information Finder
No Civil Service test score is required in order to be considered for this vacancy.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
For further information about this vacancy contact: Deanda Thymes [email protected] LDH/HUMAN RESOURCES BATON ROUGE, LA 70821 225-342-6477 This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Five years of experience or training in clerical work.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The maximum substitution allowed is 120 hours, which substitutes for a maximum of four years of experience.
Job Concepts
Function of Work:
To serve as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary or equivalent high-level classified/unclassified executive of a state department.
Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.
Level of Work:
Advanced.
Supervision Received:
General from a high-level classified/unclassified executive.
Supervision Exercised:
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Assistant 5 by the presence of serving as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive of a state department.
Examples of Work
Serves as administrative assistant to the LDH Secretary, responding to the needs of all executive staff to include but not limited to the Chief of Staff, Confidential Assistant, Deputy Secretary and
Undersecretary. Performs a wide variety of administrative matters as assigned/delegated; maintain files and data base related to correspondence, mail, property, telephone calls, and purchasing of supplies and equipment; arranges travel and schedule conferences and meetings for the Secretary.
Manages a multi-telephone system, which includes answering the main line for the department, research of information necessary to refer a caller/visitor in the appropriate manner to the proper person or agency and reports unannounced guests and those requesting appointments. Serves as telecommunication coordinator for OS, which includes but not limited to preparing purchase orders for cell phones, conference phone equipment and MIFI and submit invoices for monthly payments.
Manages payroll for OS; serves as procurement coordinator by creating purchase orders, monitoring all vendor payments, and reconciling payable reports each month; serves as the
Purchase Card Holder and CBA/travel card holder for Office of the Secretary; Serves as the property and supply coordinator by accurately completing property/inventory forms for tagging, transferring surplus, etc. for all movable property following the established guidelines and deadlines; maintaining the upkeep of central copy/scan machines and fax machines; order supplies as needed.
Assist the Secretary by responding to and referring inquiries from the Governor’s Office,
Legislators, public and appointed officials, special interest groups, general public and LDH staff members as necessary; tracks and responds to incoming correspondence of behalf of the
Secretary and Executive Team and does the necessary research to appropriately respond. Obtains reports and other such information from appropriate staff members.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave – Up to six weeks paid parental leave
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
New Year’s Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran’s Day,
Thanksgiving Day and Christmas Day.
***** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
Teacher’s Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
Title: Operations Administrative Assistant
Company: Jamaica Plain Neighborhood Development Corporation
Location: Boston, MA
