Overview
Operations Assistant Jobs in Pasig, National Capital Region, Philippines at Jollibee Group
Title: Operations Assistant
Company: Jollibee Group
Location: Pasig, National Capital Region, Philippines
Title: Operations Assistant
Operations Assistant is responsible for ensuring efficient communication processes within the department, maintaining documentation, and supporting workflow efficiency.
Key Result Areas
Visitor and Communication Management
Welcome visitors courteously, address inquiries, and direct them to relevant division/units.
Manage incoming and outgoing phone calls for Area Managers and/or Regional Managers.
Coordinate meetings and other matters for Area Managers/Regional Managers.
Maintain daily itineraries for Area Managers/Regional Managers.
Document Management
Establish and maintain an efficient filing system for all documents related to Area Managers/Regional Managers.
Maintain a logbook for tracking incoming and outgoing official documents.
Route pertinent memos and documents to the appropriate recipients.
Reporting and Administrative Support
Draft and compose memos for Area Managers and Regional Managers.
Type and consolidate reports and correspondences as requested, including monthly, quarterly, semi-annual, and annual reports.
Ensure cleanliness and orderliness of the office space.
Schedule and maintain cleanliness of meeting rooms.
Prepare snacks for meetings.
Maintenance of office cleanliness and orderliness
Financial and HR Support
Monitor cash advances, liquidations, and reimbursements for Area Managers/Regional Managers.
Handle cellular phone billings and hotel/airline bookings for Area and Regional Managers.
Coordinate with HRD regarding Management Trainee orientation schedules.
Prepare contracts for borrowed managers and coordinate performance appraisals.
Job Specifications
Education:
Graduate of secretarial or any business-related course with knowledge of typing and filing; proficient in word processors/computer applications.
Experience:
Minimum of two years in a similar position.
Working Set-Up:
Amenable to work in a Hybrid working set-up (2 days onsite, 3 days work-from-home)
Essential Traits
Strong human relations skills
Typing speed of 60 wpm (minimum)
Dependable and trustworthy
Attention to detail.
Good written and oral communication
Resourcefulness and initiative
Commitment and loyalty
