Overview
Operations Assistant Jobs in Kirkland, WA at Concentric
GENERAL JOB FUNCTION:
The Administrative Secretary serves as a key support role within the school, providing clerical, organizational, and administrative assistance to ensure the smooth operation of the building. This position involves managing day-to-day office functions, handling communication with staff, parents, and visitors, maintaining accurate records, and supporting school leadership in various tasks. The Administrative Secretary will assist with scheduling, coordinating meetings, processing paperwork, and ensuring compliance with school policies and procedures. The ideal candidate will be detail-oriented, proactive, and able to work effectively in a fast-paced environment, contributing to a positive and efficient school atmosphere.
EDUCATION REQUIREMENTS:
Associates degree from an approved /accredited college or business school with advanced training in secretarial skills or office management preferred.
QUALIFICATIONS:
Pass a basic skills test and a keyboard test
A minimum of two years successful experience as a secretary or office manager
Proficiency in the use of computer applications including all Google applications, Microsoft Word, Microsoft Excel, and administrative/attendance programs (Ex: Tyler Munis, PowerSchool)
Type 65 words per minute preferred
ESSENTIAL JOB FUNCTIONS:
Have well developed interpersonal skills
Maintain confidentiality
Have strong organizational skills, ability to multi task and meet deadlines
Motivate others and influence their behaviors
Build a professional environment that is one of mutual respect, teamwork, and accountability
Work effectively as part of a team
Assist in the orientation of certified and support personnel new to the school
Be courteous and helpful in meeting the public on the phone and in person
Organize the operation of the office under the principal’s supervision
Type and file within guidelines of current office practices
Assist with student records (including CA-60’s), reports, purchase orders, inventories, supply orders andattendance as required
Provide administrative support to the Title I and Federal Programs Director
May direct other clerical staff when assigned that responsibility by the Principal
Act as a liaison between the principal, staff, pupils and public
Assist in creation of calendar and newsletter
Sort mail as required
Operate office equipment (copiers, fax, etc.)
Assure that records and reports are completed as required
Conduct the banking and checking accounts and maintain accurate records of internal accounts as needed
Assist injured and sick students
Be regular in attendance
Perform such other tasks and assume such other responsibilities as may be assigned by the Principal
Job Type: Full-time
Pay: From $18.54 per hour
Benefits:
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
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Title: Operations Assistant
Company: Concentric
Location: Kirkland, WA
