Overview
Operations Coordinator Jobs in Austin – Texas – USA at Southwest Key Programs
The Operations Coordinator must be dependable and organized to assist with the coordination of daily activities to run smoothly and ensure that deadlines, plans for events, or anything related get accomplished on time with no issues. The Operations Coordinator is responsible for running tactical, strategic, operational, administrative, andproject managementsupport to Southwest Key Programs. The Operations Coordinator will contribute to an administrative capacity by coordinating the successful administration andproject managementas established and set by the Chief of the Department.
The Operations Coordinator is a critical player in the day-to-day operations of Southwest Key Programs, including monitoring and evaluating progress toward goals. Must have elevatedprofessionalismand discretion as the Operations Coordinator would be collaborating with external parties, including the Board of Directors, outside Executives, clients, and vendors.
Essential Functions:
Provide a wide range of administrative support, organizational assistance, andproject managementto the department in thefast-paced, urgent, high accountability environment of Southwest Key Programs.
Maintain a high level of knowledge of the department functions and activities to respond to internal and external inquiries and requests for information and program support.
Conduct research as requested in preparation for meetings, phone calls, board reports, and business trips.
Answer and receive incoming calls and correspondence, including fax and email, direct calls to appropriate parties or take messages in a prompt and friendly manner.
Process, maintain and review all department personnel records including training records.
Oversee purchase and maintain inventory control of office supplies.
Prepare invoices, reports, memos, letters, financial statements, and other documents in an accurate and timely manner, using word processing, spreadsheet, database, or presentation software.
Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
Maintain accurate and current information for billing, data collection, accounts, petty cash, and budget.
Determine and define project scope and objectives.
Predict resources needed to reach objectives and manage resources in an effective and efficient manner.
Provide project updates on a consistent basis to various stakeholders about strategy, adjustments, and progress.
Monitor progress and adjust as needed.
Measure project performance to identify areas for improvement.
Assisting the Department in coordinating daily operational activities such as interviewing, selection, and hiring; training new and existing employees; planning, assigning, and directing work.
Helping to organize the budget of the company incollaborationwith the DepartmentLeadership.
Research, develop, and implement systems to aid the Southwest Key administration in assisting departments to become more operationally efficient.
Provide adequate support by being actively involved in tracking and implementation of operative strategic goals.
Collaborate with the Management teams to maintain Southwest Key’s global operational standards,innovation, and compliance.
Maintain an essential level of knowledge of all departments’ functions and activities to respond to internal and external inquiries and requests for information and departmental support.
Monitor and maintain compliance wit…
Title: Operations Coordinator
Company: Southwest Key Programs
Location: Austin – Texas – USA
Category: Administrative/Clerical, Management
