Overview
Operations Coordinator- Facilities Jobs in Abu Dhabi Emirate, United Arab Emirates at Taaeen Group
Title: Operations Coordinator- Facilities
Company: Taaeen Group
Location: Abu Dhabi Emirate, United Arab Emirates
Role Overview
The Operations Administrator plays a key role in supporting day-to-day facility management operations by ensuring smooth coordination, accurate documentation, and efficient administrative processes. This role acts as the backbone of the operations team, enabling service delivery across multiple sites through strong organization, reporting, and stakeholder coordination.
Key Responsibilities
Operations & Coordination
- Support FM operations teams across multiple sites by coordinating daily activities and tracking work orders
- Liaise with site teams, supervisors, and service providers to ensure timely execution of tasks
- Monitor service requests, job completion status, and escalate delays where required
- Assist in mobilization of new projects, including documentation and coordination
Documentation & Reporting
- Maintain accurate records of contracts, SLAs, permits, and operational documents
- Prepare daily, weekly, and monthly operational reports (KPIs, performance, incidents)
- Ensure proper filing and document control in line with company standards
- Support audit requirements by maintaining updated and compliant records
System & Data Management
- Update CAFM/ERP systems with work orders, asset data, and service reports
- Track maintenance schedules, PPM activities, and service logs
- Ensure data accuracy and timely updates across systems
Stakeholder Support
- Act as a point of contact for internal teams and external vendors on administrative matters
- Support procurement processes (LPOs, invoices, vendor coordination)
- Assist in handling client communication related to operational updates
Compliance & Process Support
- Ensure adherence to company policies, QHSE standards, and operational procedures
- Support internal audits, inspections, and compliance tracking
- Identify opportunities to improve administrative efficiency and processes
Qualifications & Experience
- Bachelor’s degree or Diploma in Business Administration, Facilities Management, or related field
- 3–5 years of experience in operations/admin roles, preferably within FM or property management
