Overview
Part-time Administrative Assistant Jobs in Nashville, TN at The Pacific Financial Group
Job Number: 409271
Description
BID/JOB ANNOUNCEMENT
STAFF ASSISTANT
OFFICE OF EMERGENCY MANAGEMENT AND COMMUNICATIONS
911 Operations
Number of Positions: 1
Starting Salary: $66,612.00
This position is open to current AFSCME BIDDERS AND the PUBLIC. Only current City employees covered under the City’s Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4, & 5 are considered BIDDERS and are eligible to bid. Qualified BIDDERS who properly submit a bid application will receive preference over any non-bidders.
BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND
1. Check the box on your profile titled “Currently employed by the City of Chicago”
2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)
3. Select your correct bargaining unit
FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION.
Successful candidates must pass a drug screen and a background investigation. Persons offered employment must pass all pre-employment exams prior to appointment.
Applications for this position will be accepted until 11:59 pm Central time on 06/04/2025.
Under direction, assists in the performance of specialized administrative support duties, and develops and implements management methods to improve organizational performance; and performs related duties as required.
ESSENTIAL DUTIES
Uses Microsoft Office Suite, specifically Excel and Word to organize employee information
Handles sensitive information for Police and Fire operations personnel
Files
Corresponds with the Department of Human Resources via email and telephone regarding FMLA approval, certifications, and usage
Processes FMLA misuse and re-certification forms
Processes FMLA payroll entries using the city’s CATA processing system
Reviews and analyzes departmental policies and procedures such as recording keeping methods, personnel requirements and performance standards, to increase operating efficiency
Develops, implements and monitors departmental policies and procedures
Coordinates and provides administrative support in departmental operations
Develops plans for long-term organizational goals
Plans and coordinates management activities to ensure the efficient operation of the executive office
Communicates critical matters to appropriate departmental staff
Acts a liaison for management at meetings, committees and field assignments as needed
Uses a personal computer or related office equipment to prepare reports and correspondence on departmental operations
RELATED DUTIES
Develops standards and necessary controls to ensure that major departmental plans, policies and procedures are executed
Additional duties may be required for this position.
Location: Office of Emergency Management and Communications (OEMC)
Address: 1411 W. Madison Street
Days: Monday through Friday
Hours: 8:00 am to 4:00 pm OR 9:00 am to 5:00 pm
THIS POSITION IS IN THE CAREER SERVICE.
Qualifications
MINIMUM QUALIFICATIONS
Have at least five (5) years of administrative work experience OR
Graduation from an accredited college with an Associate’s degree in Business Administration, Public Administration, or a directly related field plus at least three (3) years of administrative work experience OR
Graduation from an accredited college with a Bachelor’s degree in Business Administration, Public Administration, or a directly related field plus at least one (1) year of administrative work experience
SELECTION REQUIREMENTS
This position requires applicants to complete an interview, which will include a written exercise and/or a skills assessment test as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected. Selected Bidders will be hired in seniority order according to the collective bargaining agreement.
For Information on our employees benefits please visit our benefits website at:
https://www.chicago.gov/city/en/depts/fin/benefits-office.html
For Information on our salary and title structure visit our classifications website at:
https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf
APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resources staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.
COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.
City of Chicago
Brandon Johnson, Mayor
Job Posting: May 21, 2025, 12:00:00 AM | Closing Date (Period for Applying) – External: Jun 4, 2025, 11:59:00 PM
BU: 01 | Salary: $66,612.00 Pay Basis:YearlyShow more
Title: Part-time Administrative Assistant
Company: The Pacific Financial Group
Location: Nashville, TN
