Overview
Part-time Administrative Assistant Jobs in Newton, MA at Copernican Clinical Services
POSITION TITLE: Special Education Administrative Assistant
FLSA: Non Exempt
REPORTS TO AND EVALUATED BY: Director of Special Education
TERMS OF EMPLOYMENT: Administrative Staff – 10 months – Class B with benefits according to the LEA Unit D collective bargaining agreement.
August 25, 2025 start date. 18 hours per week. Mondays, Wednesdays and Friday preferred (open for discussion). This is a non-health benefits eligible position.
Salary range: $31.13 – $38.88 per hour.
JOB GOAL:
Employee performs a variety of secretarial and reception duties to support the operations of the office.
ESSENTIAL FUNCTIONS:
The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position .
Provide extensive customer service in person, via telephone and email
Support Evaluation Team Supervisors with a variety of administrative duties
Maintain calendars to track IEPs
Prepare correspondence and distribute as necessary
Send meeting invitations, IEP documents, track consent forms
Coordinate semiannual department coffee/breakfast
Maintain IEP access log tracking teachers viewing of IEP; generate corresponding reports
Process information for student transfers, updating student database
Process transportation forms, compile and track information
Participates in special projects, as needed
Performs a variety of related duties
EDUCATION & EXPERIENCE:
High school diploma or equivalent and 1 – 3 years of experience in administrative, clerical, financial or secretarial work, preferably in a school environment; or any equivalent combination of education, training, certification and experience.
Must have knowledge of clerical and office management principles and practices, and computer systems, word processing, spreadsheet, and database software
Ability to establish and maintain effective and harmonious working relationships with the public, officials and department personnel; ability to work independently in an efficient manner; ability to communicate effectively in written and oral form; ability to establish and maintain a record keeping systems; ability to operate a telephone and standard office equipment; ability to manage multiple tasks in an efficient manner; ability to deal tactfully with disgruntled people.
Skill in operating computers and applicable word processing and statistical applications; excellent customer service skills. Must have strong record keeping, bookkeeping, secretarial, organization, communication and customer service skills.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands or arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Experience and commitment to working in a racially and culturally diverse teaching and learning community.
Applicants for employment are considered without regard to age, disability, race, religion, sexual orientation, gender identity, marital status, national origin, or military status.
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Title: Part-time Administrative Assistant
Company: Copernican Clinical Services
Location: Newton, MA
