Overview
Part-time Administrative Assistant Jobs in Chula Vista, CA at Powerstone Property Management
About Us:
San Diego Refrigeration, A Paradigm Mechanical, Corp. Company, is a dynamic and growing organization focused on providing top-notch HVACR services. We are committed to maintaining the highest standards of customer service, efficiency, and reliability. As we continue to expand, we are looking for a detail-oriented and proactive Front Desk and Phone Coordinator Support to join our team.
Position Overview:
We are seeking an organized and reliable Front Desk Coordinator Support to assist our Dispatch team in managing and optimizing the daily flow of operations. This role will play a key part in supporting the dispatching process by coordinating schedules, maintaining communication with technicians and customers, and ensuring that jobs are processed in a timely and efficient manner. This role will also support the office in other functions as needed. This is a fast-paced role that requires attention to detail and someone who is great at following directions and multi-tasking. This position has immense room for growth and is what you make of it. It is a great way to get your foot into the door of a good company and work your way up from there.
Key Responsibilities:
Greet visitors and vendors
Assist in coordinating the daily dispatch operations, including scheduling technicians, tracking jobs and scheduling equipment deliveries.
Provide administrative support to the Dispatch team by updating schedules, customer records, and shipment details in our system.
Monitor real-time GPS system for timecard accuracy
Handle incoming calls, emails, and messages from customers and technicians, providing updates and addressing any concerns.
Help with documentation related to jobs, including invoices, reports, and receipts.
Assist the sales team in the bid process, creating bids and seeing them through into the job completion.
Assist with maintaining accurate files
Work closely with team members to improve efficiency and streamline processes.
Qualifications:
High school diploma or equivalent (additional education or certification in logistics or related fields is a plus).
Previous experience in a fast customer service based environment is a must!
Strong communication skills, both written and verbal.
Excellent organizational and multitasking abilities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with dispatching software is a plus.
Ability to work well under pressure in a fast-paced environment.
A team player with a positive attitude and a willingness to assist where needed.
Strong problem-solving skills and attention to detail.
Benefits:
Competitive salary and benefits package.
Opportunities for growth and advancement within the company.
Collaborative and supportive work environment.
If you are a motivated and detail-oriented individual with a passion for teamwork and customer service, we would love to hear from you!
Title: Part-time Administrative Assistant
Company: Powerstone Property Management
Location: Chula Vista, CA
