Overview
Part-time Office Manager Jobs in Brooklyn, NY at Valera Health
Job Posting Title
Secretary
Agency
030 ALCOHOLIC BEV. LAWS ENFORCE.
Supervisory Organization
Oklahoma ABLE Commission -Administration
Job Posting End Date (Continuous if Blank)
June 07, 2025
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time
Full time
Job Type
Regular
Compensation
Annual Salary: $50,000.00
Job Description
This position is located at the ABLE Commission HQ in Oklahoma City, OK.
Basic Purpose
Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator.
Major Work Duties
Perform administrative support functions for Enforcement Division and the Chief of Operations, to include, but not limited to: tracking training events, requests, and records for employees of the agency; managing the agency’s fleet and inventory; and coordinating the Risk Management documents and files when incidents occur.
Prepare, disseminate, organize, and maintain information related to investigative and agency case records. Protect the integrity of the information, ensuring that confidential information is only shared according to authorizations. Also assists with the review of grammar, formatting, etc. of documents.
Coordinate calendars for staff members, as requested. Answer, screen, and direct phone calls coming into the Enforcement Division. Provide information or refer calls as appropriate. Open, process, and forward written communications to the appropriate staff. Set meetings and perform the logistical work necessary for hosting the meetings.
Assist with the drafting and preparation of professional reports and/or responses for members of the ABLE Commission and the legislature, ensuring that all are of the highest quality and ready for the Executives’ signatures and approval.
Typical Functions
Opens, scans or reads and distributes mail; composes official correspondence for supervisor’s signature, disposes of routine correspondence.
Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries.
Receives visitors; answers inquiries personally or refers to appropriate official.
Arranges for special conferences and meetings; maintains supervisor’s calendar, advising of commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account.
Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences.
Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget; drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy.
Supervises administrative or clerical assistants.
Level Descriptor
At this level employees perform confidential secretarial work for the assistant administrator of a major service area; may direct the work of other technical/clerical employees.
Education and Experience
Education and Experience requirements at this level consist of five years of clerical office work, including two years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including two years as an office manager, executive assistant or as a confidential secretary experience.
Knowledge, Skills, Abilities and Competencies
Knowledge, Skills, and Abilities required at this level include knowledge of the procedures and techniques of business communications; of spelling, punctuation, and business English; of office methods; of computer operations; of business arithmetic; and of public relations. Skill is required to type accurately from a plain copy at a rate of fifty words per minute. Ability is required to handle confidential work with tact and discretion; to exercise judgment in interpreting and applying rules or policy; to establish and maintain working relationships with others; and to provide direction to other technical/clerical employees.
Special Requirements
Some positions may require that applicants be a licensed or certified appraiser or obtain a license or certification within a period of time designated by the Appointing Authority.
Successful applicants must be willing to submit to a thorough background investigation. Certain events automatically disqualify an applicant, such as, felony conviction; admission of an undetected crime that, if known, would have been a felony charge; failure to pay federal or state income tax; illegal use of a controlled substance within certain time frames.
Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday
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Title: Part-time Office Manager
Company: Valera Health
Location: Brooklyn, NY
