Overview
Part-time Receptionist Jobs in Staten Island, NY at Forest North Funeral Chapel
About this Opportunity:
At Regency Centers, we believe our greatest asset is our people, and we believe a talented team from differing backgrounds and experiences makes us better. We are seeking an Executive Assistant and Office Manager to join our regional office located in Bellevue, Washington. The Executive Assistant and Office Manager will provide a variety of diversified and confidential administrative and support services to the Vice President, Market Officer and the leasing team to ensure maximum efficiency of daily administrative operations. This person will also administer and communicate basic decisions on behalf of office leadership, when appropriate.
What You’ll Be Doing:
Process contracts, vendor agreements and/or leases to ensure that they are properly assembled and distributed to appropriate parties, and handle accounting-related responsibilities such as expense reports, check requests, invoice processing, etc.
Serve as assistant for leasing by preparing all lease documents (e.g., drafting, formatting), new leases, renewals, assignments, modifications, proposals, and correspondence; interpret leases and related documents; collaborate with Legal department to ensure such documents are completed correctly.
Oversee office management and administration processes to ensure smooth daily operations, and provide administrative support such as word processing, filing, handling mail, copying, travel arrangements, scheduling appointments, ordering supplies, and updating personal electronic devices according to business needs.
Prepare presentations for high-level business meetings and plan scheduled events.
Operate personal computer and utilize a variety of software packages to prepare correspondence, presentations for high-level business meetings, reports, spreadsheets, etc.
Interact with high-level personnel and respond to inquiries from internal and external customers.
Serve as a liaison to Human Resources to implement corporate communications, office-wide updates to the company, and employee on/off-boarding.
Prepare annual office budgets; monitor variance budget reports to ensure expenses remain in budget.
Work on special projects/assignments as designated during the year.
Are You Qualified?
Required:
Associate’s Degree or higher in Business Administration, Communications, Office Management, or related field from an accredited university
At least five (5) years of experience as an executive assistant/secretary to top management
Intermediate to advanced level proficiency with Microsoft Office products including MS Word, Excel, Power Point and Outlook, and ability to quickly learn new systems
Equivalent business experience in lieu of Associate’s Degree may be considered
Preferred:
Prior experience in the commercial real estate industry (i.e., retail, office, or industrial properties)
Bachelor’s Degree in Business Administration or related field from an accredited university
Notary Public (or willing to obtain once hired)
Prior experience with real estate contracts, lease documentation, and/or legal documents
Real Estate License
Experience using Bluebeam, Adobe, Smartsheet, DocuSign, and HotDocs softwares
Personal Traits We Value:
High level of professionalism and integrity; must be trustworthy and able to handle confidential and proprietary information appropriately
Strong attention to detail and organization, with the ability to prioritize and manage time/tasks effectively
Capable of precise verbal and written communication with all levels of internal and external customers, even when under time constraints
Must have good customer and task focus coupled with interpersonal savvy
Must have a high energy level with a positive, upbeat attitude and enjoy interacting with people
Must be a proactive and capable problem-solver, working to anticipate the needs of others
Able to work at times with minimal supervision in a fast-paced, dynamic, team environment
A Little Bit About Us:
We own and operate premier shopping centers in suburban neighborhoods in the top cities and markets across the country. We live by a strong set of values, which have guided us for more than 60 years.
Our centers thrive with highly productive grocers, restaurants, service providers, and terrific retailers that connect to their communities and customers. We are also active developers of new shopping centers that feature great merchandising, placemaking, and customer engagement as part of our Fresh Look™ program.
We are a vertically integrated real estate company and a qualified real estate investment trust (REIT) that is self-administered, self-managed, and an S&P 500 Index member. Learn more about us at RegencyCenters.com.
Benefits:
Our compensation and benefits package is very competitive and includes the following benefits and more. For additional information visit www.regencycenters.com/careers.
Work/Life Balance
23+ PTO days annually
11 paid holidays (in addition to PTO)
Paid leave programs (parental, compassion, bereavement, jury duty, and military)
Health Advocacy + Employee Assistance Program (EAP)
Financial Security
401(k) with a generous company match of up to $5,000 annually plus corporate profit sharing
Anniversary stock grant awards of up to $1,000
Health Savings Account (HSA), Health Care FSA, and Dependent Care FSA
100% company paid Life Insurance/AD&D and Disability Insurance
Voluntary benefits (supplemental life/AD&D, critical illness, accident, hospital indemnity, and identity theft)
Student loan repayment resources
Health and Wellness
Medical, Dental and Vision Insurance
Award winning and incentives-based wellbeing program through Personify Health
Family planning, mental health, and pain management programs
Community Focused
52 hours per year of paid Volunteer Time Off
Company gift matching
Growth and Development
Tuition reimbursement
Continued education opportunities
LinkedIn Learning premium subscription
Professional membership support
Employee Resource Groups
Washington Residents: Regency Centers carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The Bellevue hiring salary range for the Executive Assistant/Office Manager position is between $60,000 and $80,000 annually. The base salary is just one component of the total rewards package offered to our employees, including eligibility for a 10% target bonus opportunity. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.
Regency Centers is an equal opportunity employer. Qualified applicants will receive consideration without regard to age, race, color, religion, sex, gender identity, sexual orientation, disability, national origin, or protected veteran status. Applicants are encouraged to confidentially self-identify as to disability and/or protected veteran status when applying. Employment is contingent upon successful completion of background investigation. Regency Centers is a smoke-free and drug-free workplace. Pre-employment drug screening is required. No recruiters or agencies without a previously signed contract. Only candidates whose profiles closely match requirements will be contacted during this search.
Show more
Title: Part-time Receptionist
Company: Forest North Funeral Chapel
Location: Staten Island, NY
