Overview
Personal Assistant Jobs in Palm Beach, FL at The Estate Agency
Title: Personal Assistant
Company: The Estate Agency
Location: Palm Beach, FL
Personal Assistant to UHNWI — Palm Beach County
We are seeking an experienced and highly capable Personal Assistant to support a dynamic ultra-high-net-worth individual and their family. This role will involve both personal and business-related responsibilities, requiring flexibility, discretion, and the ability to operate with a polished, professional demeanor in fast-paced, high-pressure environments.
Key Responsibilities:
Provide comprehensive executive-level and personal support, including complex calendar management for business and personal commitments using Microsoft Outlook.
Coordinate domestic and international travel arrangements, including detailed itineraries, reservations, and on-the-ground logistics.
Act as a professional liaison between the principal, family members, business associates, and household staff, ensuring smooth communication and follow-through.
Assist with household tasks: gift sourcing, concierge services, errands, personal shopping, inventory oversight, and travel preparation (packing/unpacking).
Support special projects, maintain task trackers, and follow up on business and personal initiatives.
Handle time-sensitive and confidential matters with the highest level of discretion and judgment.
Qualifications:
Minimum of 5 years of experience as a Personal Assistant, preferably supporting a UHNWI.
Proven expertise in Microsoft Outlook (calendar management, scheduling, task tracking).
Strong background supporting both business and private life demands simultaneously.
Exceptional organizational skills with the ability to juggle multiple priorities in a fast-paced, constantly evolving environment.
High degree of emotional intelligence, discretion, and professionalism.
Flexible schedule and a 24/7 mindset, with the ability to adapt to last-minute changes and requests.
Positive, service-oriented attitude with a “no task too big or small” approach.
Strong problem-solving skills and the ability to anticipate needs.
Willingness to travel as needed.
MUST be currently based in the Palm Beach area.
Schedule:
Monday–Friday, with flexibility for after-hours and weekend availability as required.
