Overview
Personal Assistant Jobs in Dubai, Dubai, United Arab Emirates at KAYE & CO.
Title: Personal Assistant
Company: KAYE & CO.
Location: Dubai, Dubai, United Arab Emirates
I am seeking a highly organized and proactive Personal Assistant. The ideal candidate will be an excellent communicator, detail-oriented, and able to manage a wide range of tasks in a fast-paced environment. This role involves a combination of administrative duties, personal support, and liaising with key stakeholders in the real estate industry.
Key Responsibilities:
1. Administrative Support:
  – Manage and maintain the Managing Partner’s calendar, schedule meetings, and coordinate appointments.
  – Handle email correspondence, prioritizing and responding to inquiries on behalf of the Managing Partner.
  – Prepare reports, presentations, and documents as needed.
  – Assist in managing and organizing contracts, legal documents, and property-related files.
  – Conduct market research and prepare briefing materials for real estate meetings.
2. Communication & Liaison:
  – Act as the primary point of contact between the Managing Partner and internal/external stakeholders, including clients, vendors, and investors.
  – Coordinate communication with real estate agents, legal teams, and financial institutions.
  – Organize travel arrangements, including accommodations, transportation, and itineraries for business trips.
3. Personal Assistance:
  – Manage personal tasks, including errands, personal appointments, and reservations.
  – Assist with personal projects and provide support for the Managing Partner’s family as needed.
4. Project Management:
  – Assist with ongoing real estate projects by tracking deadlines, coordinating with contractors, and ensuring timely completion of tasks.
  – Provide support in preparing budgets, timelines, and deliverables for property developments and transactions.
Qualifications:
– Proven experience as a Personal Assistant or in Administration, within the real estate industry.
– Knowledge of RERA regulations and the Dubai REST app to create forms A/B and contract F.
– Familiarity with local property portal algorithms and scoring systems (e.g., Propertyfinder, Bayut) to optimize listings and property visibility.
– Tech-savvy with a solid understanding of various software platforms and the ability to create automations (e.g., Monday.com, Pipedrive, etc.).
– Strong organizational and multitasking abilities, with a keen eye for detail.
– Excellent written and verbal communication skills.
– Proficiency in MacOS and real estate management software (e.g., Propertyfinder, CRM systems).
– Ability to work independently, handle confidential information, and meet tight deadlines.
– Flexibility and willingness to handle personal errands when required.
Benefits:
  – Competitive salary based on experience.
  – Health insurance and benefits as per UAE law
