Overview
Personal Assistant Jobs in Houston, TX at Wood Mackenzie Inc.
Join Our Purpose-Driven Team!
We are seeking a highly organized, detail-oriented, and compassionate Scheduling Coordinator and Administrative Assistant to join our assisted living community in Wickliffe, Ohio. This critical administrative role supports the smooth and efficient operation of the business office, human resources, and caregiver and concierge scheduling functions, all while helping to foster a positive culture for residents and staff alike.
Key Responsibilities:
Coordinate and manage caregiver and concierge schedules, including call-offs and shift coverage. Filling in vacant shifts during critical times.
Assist with recruitment, pre-screening, interviewing, and onboarding of new team members.
Facilitate new hire documentation, orientation scheduling, and training account setup.
Maintain accurate and compliant personnel records and HR data systems at the direction of the business director.
Track ongoing education and compliance requirements using Prosper’s LMS.
Provide administrative support to the Executive Director and Business Director, including correspondence, meeting arrangements, and file management.
Support resident and staff engagement through celebration planning and culture-building events.
Serve as the welcoming face of the community by interacting positively with staff, residents, visitors, and vendors.
Qualifications:
High School diploma required; Bachelor’s degree in a related field preferred.
Minimum 2 years of administrative or HR experience preferred.
Prior experience as caregiver or STNA preferred.
Experience scheduling staff in a clinical or senior living setting is required.
Experience with HR functions including onboarding, personnel file maintenance, and training facilitation.
Proficient with Microsoft Office (Word, Excel, Outlook) and ability to learn other systems.
Excellent interpersonal, communication, and organizational skills.
Professional demeanor, strong sense of confidentiality, and attention to detail.
Ability to multitask, prioritize, and work under deadlines.
A genuine interest in serving seniors and supporting a purpose-driven workplace.
What We Offer:
A supportive and mission-driven work environment
Opportunity to make a meaningful impact on residents’ and employees’ daily lives
Competitive salary and benefits package
Professional growth and development opportunities
Title: Personal Assistant
Company: Wood Mackenzie Inc.
Location: Houston, TX
