Overview
Personal Assistant to CEO – Miami Jobs in Miami, FL at United Contractors Roofing
Full Job Description
Job Summary:Personal Assistant (PA) is responsible for providing comprehensive administrative and organizational support to the CEO. The role will involve managing schedules, arranging appointments, handling communications, and ensuring the smooth operation of day-to-day activities. The PA must maintain confidentiality, exhibit strong communication skills, and possess excellent multitasking abilities to efficiently manage the CEO’s professional and personal affairs.
**MUST BE LOCATED IN EITHER MYRTLE BEACH, SOUTH CAROLINA or MIAMI, FLORIDA**
**TRAVEL MANDATORY UP TO 50% IS REQUIRED**
Responsibilities:
Calendar Management: Coordinate and maintain the CEO’s schedule, including arranging meetings, appointments, and travel plans. Prioritize and resolve scheduling conflicts efficiently.
Communication: Act as the primary point of contact for all internal and external communications, including phone calls, emails, and letters. Screen and filter messages to ensure the CEO’s time is optimized.
Travel Arrangements: Plan and organize travel itineraries, including flight bookings, hotel accommodations, ground transportation, and visa arrangements as needed.
Administrative Support: Handle administrative tasks such as drafting correspondence, preparing reports, filing documents, and managing office supplies.
Event Planning: Assist in organizing events, meetings, conferences, and social gatherings, including coordinating logistics and invitations.
Budget Management: Help manage the CEO’s expenses, track receipts, and maintain financial records.
Research: Conduct research on various topics, prepare briefing materials, and gather relevant information for the CEO.
Document Preparation: Create, edit, and format documents, presentations, and spreadsheets as required.
Task Delegation: Delegate tasks to appropriate team members or external parties on behalf of the CEO and ensure timely completion.
Personal Errands: Assist with personal errands, such as shopping, reservations, and other ad-hoc requests.
Time Management: Implement strategies to optimize the CEO’s time and productivity.
Requirements:
Proven experience as a Personal Assistant or in a similar administrative role.
Social Media Management experience is a MUST.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Proficiency in using productivity tools, such as Excel, Powerpoint or Google Workspace.
Discretion and trustworthiness when handling sensitive information.
Ability to multitask and prioritize tasks effectively.
Strong attention to detail and problem-solving skills.
Flexibility to adapt to changing priorities and dynamic work environments.
Professional demeanor and excellent interpersonal skills.
Knowledge of basic budget management and bookkeeping principles.
Bachelor’s degree or equivalent experience.
Title: Personal Assistant to CEO – Miami
Company: United Contractors Roofing
Location: Miami, FL
Category:
