Overview
Personal Executive Assistant Jobs in Sterling, MA at Live Automation
Requisition ID:
44174
Work Location:
Human Services – Magic Hollow facility
Pay Range:
G.17, $37,455.50 – $58,056.03
Starting Salary:
Minimum of the Pay Range
Work Schedule:
Monday-Friday, 8:00am-4:30pm
Part Time Hours/Wk:
Job Open Date:
4/11/25
Application Deadline:
4/14/25
Job Duties:
The City of Virginia Beach Department of Human Services is seeking to hire a Administrative Assistant for the Behavioral Heath Case Management division. The preferred candidate will be an excellent communicator, both in writing and verbally, who is responsive, very organized with a high level of computer literacy, and able to analyze data and produce reports. Professional experience utilizing Microsoft Office Applications and similar office products is highly desired.
Duties:
Develop and run complex reports for MHSA units to track timeliness and completion of documentation essential for agency billing. Develop and run other multi-unit reports as needed to ensure compliance with licensure and agency standards and payer requirements.
Research background material and statistics needed for departmental meetings, reports and correspondence.
Handle all incoming calls and mail for the Case Management unit, including initial response to client/ family inquiries, concerns and complaints.
Assist with hiring new staff, including arranging interviews, completing new hire paperwork and ensuring that computer access and other equipment is ready when person begins work.
Prepare training manuals for new staff regarding documentation requirements and insurance authorization requirements.
Prepare requisitions, purchase orders, travel reimbursement vouchers.
Schedule meetings for supervisor and other staff and takes/ transcribes meeting minutes involving technical issues related to insurance reimbursement, documentation and/ or the electronic health record, as needed.
Process time sheets, leave slips.
Train new staff regarding the electronic health record (Anasazi), assists with orientation to the CM unit, and provides technical assistance to staff regarding computer software/ hardware, and other office equipment, as needed.
The City offers a generous benefits package, which includes health, dental and life insurance, retirement and savings plans, maternity/paternity and parental leave, holidays and Paid-Time-Off.
Official City Job Description:
https://virginia-beach-departments-docs.s3.amazonaws.com/city/job-descriptions-pay-plans/Administrative-Assistant-00195.pdf
Working Conditions:
https://workingcondition-summary-prod.s3.amazonaws.com/B.006208.1.pdf
Minimum Requirements:
MINIMUMS: High school or GED plus three (3) years of experience in fields providing the required knowledge, skills, and abilities and associated with such positions as clerk typist or office assistant. Passing score on a typing test may be required.
SPECIAL REQUIREMENTS: All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Additional Requirements:
DMV Transcript: Not Required
CDL: Not Required
DOT History: Not Required
CPS Check: Required
Physical: Not Required
Respirator: Not Required
Polygraph Review: Not Required
Psychological Screening: Not Required
Attachments Required: Resume
Preferences:
Experience with accurately take meeting minutes to disseminate information.
Experience using Microsoft Office, including Word, Excel, and Power Point.
Experience entering client information in Electronic Health Records.
Experience generating and distributing Electronic Health Record reports.
Experience working in a setting that provides mental health substance use services.
Experience preparing accurate, concise reports within established deadlines
Special Instructions:
Please complete the application in its entirety and include your resume if required by the posting.
Your responses to any “Supplemental Questions”, if attached to this requisition, must be supported by the information you provide on your application and/or resume; or otherwise demonstrated during the hiring process.
You will not be able to access the details of this job ad once the closing date has passed. If you would like to retain this information, please take a screen shot or print using your browser’s printing capability.
VRS Contribution: All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.
Drug Free Workplace: The City of Virginia Beach maintains a drug free workplace.
Show more
Title: Personal Executive Assistant
Company: Live Automation
Location: Sterling, MA
