Overview
Physics Division Administrative Support Jobs in Newport News, VA at Jefferson Lab
Full Job Description
Job ID:
13382
Location:
Newport News, VA
Category:
Clerical/Admin
Division:
Physics
Position Type:
Regular
Education:
High School Diploma
Experience Required:
5+ years
Relocation Provided:
No
Position Description
Come join our team at Jefferson Lab, where great minds matter.
Posting Date:04/19/2024
Salary Range:$42,700 – $62,300 (AS III)
Work Location Type:Hybrid (4 days in the office, 1day remote)
What your job will be like:
Working under limited supervision, performs a variety of activities in support of functional areas such as finance, purchasing, or human resources or for a specific project, administrative, or technical group. Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles, reviews and analyzes data. Uses software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance the department’s workflow. Provides data and information to others on functional unit processes and procedures.
In this role you will:
Work with staff from various lab organizations and visitors/correspondents throughout the Physics Division and scientific community.
Coordinate and process foreign and domestic travel for assigned experimental halls and technical groups
Complete estimate and report in expense, provide necessary documentation
Serve as the point of contact with the Travel Department to ensure timely processing of travel and providing follow up documentation and answering questions as needed
Update and maintain group web pages as requested.
Prepare presentations, create and maintain spreadsheets and draft letters and documents as required utilizing Microsoft Word, PowerPoint and Excel
Coordinate and implement conferences, collaboration meetings, interviews, seminars and workshops for staff and user community. Maintain calendars as required for Group Leader, scientific and technical staff
Work closely with the Human Resources Division Partner to coordinate confidential information to assist with on-boarding, user visits, and international visitors as needed.
Interact with laboratory staff in multiple departments as well as the external user community and related institutions and universities, vendors and other outside service providers when requested by supervisor.
Coordinate with other division and lab management administration with availability and scheduling of conference spaces and meeting rooms.
Assist User Liaison, Programmatic Support and Executive Division Administrator in collecting and organizing input for annual and other reports.
JSA is seeking candidates to fill 3 positions
Qualifications we require:
Education
High School Diploma required
Experience
5 years’ experience in Administrative Capacity
Knowledge, Skills and Abilities
Ability to perform complex tasks independently and as part of a team and to investigate and analyze unusual conditions, problems or issues and work through to resolution while adhering to laboratory policies and protocols
Extensive technical desktop office application as well as Adobe Acrobat Professional and Microsoft Office expertise.,
Experience planning and implementing conferences, meetings and workshops. and tracking/managing budgets.
Experience coordinating foreign and domestic travel.,
Excellent customer service skills as well as advanced written and oral communication, interface and conflict res…
Title: Physics Division Administrative Support
Company: Jefferson Lab
Location: Newport News, VA
Category:
