Overview
Program assistant trade Jobs in Houston, TX at Global Affairs Canada Locally Engaged Staff Recruitment Affaires mondiales Canada Dotation des employés recrutés sur place
Summary of Duties:
1. Administrative Support
Provide routine and daily administrative support to the International Business Development Section as a whole
Assist officers by managing the office budget, event budgets, hospitality and travel claims
Setting up meetings and appointments with local contacts for the team
Report and process all Mission financial documents
Maintain officers’ calendars and event registrations
Maintain and update contact databases for officers (TRIO etc.)
Book travel arrangements, hotel arrangements, and any necessary conference fees
Manage general correspondences, and organizational email boxes
Transcribe notes and minutes as requested
Assistance with presentations: Input data into appropriate software to create graphs, and tables for presentations; maintain and update all graphs, tables, and newspaper articles for presentations
2. Research, Knowledge & Information Management Support
Research economic figures for the office reports and presentations
Find background information on key contacts of local businesses
Work with Officers to obtain, select, analyze, compile and/or summarize information of economic or commercial significance to the section’s objectives, priorities and services.
Maintain distribution lists and the Section’s filing system; prepare briefing materials, contracts and other documents.
Set up and coordinate logistics for national and international phone and video conferences
3. Event Support
Coordinate logistics for events including but not limited to, receptions, trade exhibitions, conferences and other IBD events
Maintain budget for the event
Maintain an updated guest list
Provide logistical and other support for visits of Canadian officials
4. Information and Technology Support
Set up and coordinate logistics for national and international phone and video conferences
Manage office equipment: inventory, maintenance, report issues and provide general IT support.
Area of Selection:
This selection process is open to all applicants legally residing in the United States at the time of appointment. Candidates must be legally authorized to work in the United States.
Please note that the Consulate of Canada in Houston does not sponsor work authorizations directly or indirectly.
The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.
ESSENTIAL QUALIFICATIONS
Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience.
Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications.
Language will be assessed further during the process.
Education:
Candidates will be required to provide proof of the completion of their education.
A degree from a recognized, accredited university or college in the fields of business, communications, international studies
OR
a combination of education, training and experience (at …
Title: Program assistant trade
Company: Global Affairs Canada Locally Engaged Staff Recruitment Affaires mondiales Canada Dotation des employés recrutés sur place
Location: Houston, TX
Category:
