Overview
Project Administrative Assistant Jobs in United States at Blattner Energy, Inc.
Job Number: 409079
Description
BID/JOB ANNOUNCEMENT
STAFF ASSISTANT
DEPARTMENT OF FLEET & FACILITY MANAGEMENT (2FM)
HUMAN RESOURCES DIVISION
Number of Positions: 1
(Additional vacancies possible pending budget approval)
Starting Salary: $66,612; Grade: B-13
Applications for this position will be accepted until 11:59 pm CDT on Friday, April 4, 2025.
This position is open to the public and all current city employees covered under the City’s Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.
BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND
1. Check the box on your profile titled “Currently employed by the City of Chicago”
2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)
3. Select your correct bargaining unit
FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION
Under the direction, provide administrative support to the Deputy Commissioner of Bureau of Human Resources within the Department of Fleet and Facility Management
ESSENTIAL DUTIES:
Primary duties will include but not be limited to providing administrative, clerical, and secretarial support in the Department of Fleet and Facility Management’s (2FM) Bureau of Human Resources by processing and maintaining employee personnel records, assisting in the preparation and processing of personnel forms to initiate personnel actions (e.g., appointments, separations, leaves of absence, accidents, medical and drug screens, other personnel transactions)
Assists in payroll functions (e.g.,, calculating and posting regular, overtime, payroll deductions) and records (e.g., absenteeism, vacation, sick leave, resignations, retirements, leaves of absences, attendance at training classes)
Provide high level customer service to general public via telephone, electronically and in person and office assistance support (e.g., typing, proofreading, data entry, document preparation, answering phones, filing and public contact work)
Assist in the maintenance of automated timekeeping records for 2FM employees, represented by collective bargaining agreements and in the preparation and processing of said payrolls
Works with co-workers to coordinate the pre-intake process, interviewing, hiring and processing of departmental employees
Prepares various reports on human resources and payroll activities for use by management
Assists in reviewing and responding to requests for information filed by Respondents and other entities pursuant to the State of Illinois Freedom of Information Act (FOIA): research, examine, and analyze documents from manual, computerized, archived files and records to provide responsive documents to FOIA requests and makes appropriate redactions of exempt information. Ensure responses are filed within the statutory timeframes and when appropriate, requests extensions in writing.
Assists in maintaining and updating 2FM FOIA request(s) logs
May be assigned to perform vacation/absence relief for the Office of the Commissioner by providing confidential secretarial and administrative responsibilities when necessary.
Perform other general administrative office functions and tasks i.e., filing, sorting mail, copying, preparing form letters, correspondence, spreadsheets, labels, flyers and information search by use of computer.
Perform related duties as required
Additional duties may be required for this position.
LOCATION: 2 North LaSalle, Ste 200
HOURS: 8:00 am – 4:00 pm, Monday – Friday
THIS POSITION IS IN THE CAREER SERVICE.
Qualifications
MINIMUM QUALIFICATIONS
Graduation from an accredited college or university with a Bachelor’s degree in Business Administration, Public Administration or a related field, supplemented by one year of administrative experience, or an equivalent combination of training and experience
Disclaimer – “Accredited” means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.
NOTE: You must provide your transcripts or diploma/degree at time of processing, if applicable.
SELECTION REQUIREMENTS
This position requires applicants to successfully pass skills assessment tests and complete an interview. Test results will be sent out by the Department of Human Resources after test results have been compiled and analyzed. Applicants who receive a passing score on the test will be selected to interview. The interviewed candidate(s) receiving a passing score on the test and possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral interview, will be selected for hire.
APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.
COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.
For Information on our employees benefits please visit our benefits website at:
https://www.chicago.gov/city/en/depts/fin/benefits-office.html
For Information on our salary and title structure visit our classifications website at:
https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.
The City of Chicago is committed to providing fair chance hiring and welcomes applicants with past convictions, recognizing the value of a diverse workforce and the potential for growth and positive change.
City of Chicago
Brandon Johnson, Mayor
Job Posting: Mar 21, 2025, 12:00:00 AM | Closing Date (Period for Applying) – External: Apr 4, 2025, 11:59:00 PM
Salary: $66,612 Pay Basis:Yearly
Title: Project Administrative Assistant
Company: Blattner Energy, Inc.
Location: United States
