Overview
Project Administrator Jobs in Winnipeg, Manitoba, Canada at Amyantek
Title: Project Administrator
Company: Amyantek
Location: Winnipeg, Manitoba, Canada
Please send your resume at [email protected] if you are interested in this 2 Year contract with Government of Manitobawith a possibility of extension, If you are not interested, please feel free to pass it in your network for anyone looking for work.
Job Title: 29954-DTS-058-Project Administrator
Working Status: On-Site
Location: 215 Garry Street, Winnipeg, Manitoba
Hours per day: 7.25
Skills Qualification Requirement
The Resource must have the following minimum qualifications or experience:
- Minimum of two (2) years of experience providing administrative support in an office environment
- Experience supporting senior staff, managers, or teams with administrative coordination
- Experience maintaining records, documentation, filing systems, and tracking tools
- Experience coordinating meetings, schedules, logistics, and general office activities
- Strong organizational skills with the ability to manage multiple tasks concurrently
- Excellent interpersonal and listening skills
- Strong attention to detail and accuracy in administrative work
- Strong critical thinking and problem‑solving abilities within administrative processes
- Strong communication skills, including professional oral and written communication
- Proficiency with office software, document management tools, and standard administrative systems
Role Description
Manitoba views Project Administration as the organized coordination and delivery of administrative services that support the effective operation of the Project Management Office. Through the application of appropriate administrative practices, the Project Administrator ensures accurate documentation, efficient office processes, and timely communication across stakeholder groups. The Project Administrator is expected to work efficiently within Manitoba’s standard administrative processes to support smooth office operations, accurate documentation, and effective communication across the Project Management Office.
Other responsibilities of a Project Administrator are but not limited to following
Administrative Support and Coordination
- Provide administrative support to Manitoba staff, consultants, and service providers, ensuring timely communication and organized information flow.
- Maintain filing systems, administrative records, correspondence, and documentation in accordance with Manitoba standards.
- Prepare and distribute meeting agendas, minutes, reports, and general administrative documents.
- Coordinate scheduling activities including meetings, workshops, onboarding sessions, and other administrative events.
- Support data entry, document updates, and information maintenance within Manitoba systems.
- Manage calendars, book meeting spaces, and arrange logistics for office activities.
- Organize and track invoices, receipts, and financial documentation in accordance with Manitoba processes.
- Maintain administrative tracking tools and logs to support monitoring of expenditures and financial records.
- Prepare routine administrative summaries and reports as directed by Manitoba management.
- Maintain asset inventories and support equipment assignment, tracking, and retrieval.
- Coordinate onboarding and offboarding tasks including equipment distribution and access updates.
- Support day to day administrative operations of the Project Management Office to ensure efficient workflow.
- Maintain office supplies, systems, and administrative tools.
- Assist with internal communications, notices, and administrative updates.
- Organize and document meetings and training sessions.
- Ensure administrative records are accurate, up to date, and compliant with Manitoba requirements.
- The Services provided to the Chief Justices and the Chief Judge are separate from any Services the resource will provide Manitoba. The resource will be required to understand and acknowledges the separation of powers between the executive and judicial branches of government. The resource also understands and acknowledges the principles of judicial and administrative independence and the confidentiality that is attached to the Services to be provided to the Chief Justices and the Chief Judge. The resource must agree not to share with Manitoba any Judicial Information, as defined in the Canadian Judicial Council (CJC) Model Definition of Judicial Information, dated September 2020, without the prior express consent in writing of the Chief Justices and Chief Judge.
