Overview
Project Administrator (On-Site) Jobs in Cleveland, OH at Thomarios Construction, LLC
Title: Project Administrator (On-Site)
Company: Thomarios Construction, LLC
Location: Cleveland, OH
SUMMARY/OBJECTIVE
Thomarios Construction is seeking a highly organized Project Administrator to join our project team and provide full-time on-site administrative support on medium to large commercial construction projects throughout Northeast Ohio.
This is a dedicated, project-based position assigned to an active construction site. The successful candidate will work full-time from the project office, serving as an integral member of the project team throughout the duration of the project.
This position serves as the administrative hub of the project, supporting the Project Manager, Superintendent, subcontractors, owners, and design team by maintaining project documentation, coordinating communications, and ensuring the project operates efficiently from mobilization through closeout.
ABOUT THOMARIOS CONSTRUCTION
Thomarios Construction is a full-service Construction Manager, General Contractor, and Design-Build partner serving clients throughout Northeast Ohio. We deliver complex projects in the healthcare, higher education, municipal, infrastructure, commercial, and parking structure markets, combining decades of experience with a collaborative, client-focused approach. Our success is built on strong relationships, accountability, and a commitment to delivering quality results for every client and project team.
POSITION RESPONSIBILITIES
- Provide daily administrative support to the Project Manager and Superintendent.
- Maintain project documentation, logs, and records throughout the life of the project.
- Support management of RFIs, submittals, change orders, meeting minutes, and other project correspondence.
- Coordinate project meetings, prepare agendas, and distribute meeting minutes and action items.
- Track contract documents, drawings, specifications, bulletins, and revisions.
- Maintain electronic and hard-copy project files in accordance with company standards.
- Assist with subcontractor onboarding, badging, insurance compliance, and project documentation.
- Coordinate deliveries, visitor access, and general site administrative activities.
- Support project cost tracking, purchase orders, invoices, and other administrative processes.
- Assist with owner reporting, project closeout documentation, operation and maintenance manuals, warranties, and turnover packages.
- Serve as a professional point of contact for clients, consultants, subcontractors, and vendors.
- Utilize Procore, Microsoft Office, and other project management software to maintain accurate project records.
QUALIFICATIONS
- Associate's degree or equivalent experience preferred.
- 3+ years of administrative experience in commercial construction, engineering, architecture, or a related industry preferred.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- High attention to detail and ability to manage multiple priorities.
- Proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams.
- Experience with Procore or similar construction management software is strongly preferred.
- Ability to maintain confidentiality and exercise sound judgment.
- Ability to work full-time on-site at an active construction project.
We're looking for individuals who are:
- Thrives in a fast-paced construction environment.
- Takes pride in organization and attention to detail.
- Is proactive and able to anticipate project needs before they arise.
- Communicates professionally with owners, architects, engineers, subcontractors, and project team members.
- Enjoys being an integral part of a collaborative project team.
- Can balance multiple deadlines while maintaining accuracy and professionalism.
COMPENSATION & BENEFITS
- Competitive salary based on experience
- Health, dental, and vision insurance
- 401(k) with company contribution
- Paid holidays and paid time off
- Professional development opportunities
- Stable, long-term career growth with a growing Northeast Ohio contractor
ADDITIONAL REQUIREMENTS:
- Must be able to work in Northeast Ohio and travel to project sites as required.
- Must possess a valid driver's license and reliable transportation.
WHY THOMARIOS?
Our Project Administrators are essential members of every project team. They help keep communication flowing, documentation organized, and projects moving efficiently. You'll work alongside experienced construction professionals on some of Northeast Ohio's most significant commercial and healthcare projects while building a rewarding career with a company that values teamwork, professionalism, and continuous improvement.
If you're an organized, detail-oriented professional looking to be part of a collaborative construction team, we'd love to hear from you.
