Project Administrator

Job description

Agency Department of Infrastructure, Planning and Work unit Infrastructure Projects, Building Project

Logistics Administration

Job title Project Administrator Designation Administrative Officer 4

Job type Full time Duration Ongoing

Salary $71,091 – $81,611 Location Tennant Creek

Position number 11348 RTF 263193 Closing 26/03/2023

Contact officer Chelsea Grieve, Business Manager Barkly on 08 8962 4516 or [email protected]

About the agency https://dipl.nt.gov.au/

Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=263193

Applications must be limited to a one-page summary sheet and detailed resume

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates

people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or

job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go

to the OCPE website.

Under the agency’s Special Measures recruitment plan eligible Aboriginal applicants will be granted priority consideration for this

vacancy. For more information on Special Measures plans, go to the OCPE website.

Primary objective

Provide project and contract administration advice and services to Project Managers and client agencies to support the delivery of

the Departments Infrastructure programs.

Key duties and responsibilities

1. Provide advice and support to Regional Director, Project Managers and Consultants to ensure that projects and contracts are

compliant with business processes and accountabilities.

2. Provide all data recording, documentation and record keeping related to assigned Capital Works, Minor New Works, Repairs

and Maintenance, Recoverable Works and Consultancy Projects, across Infrastructure, Civil and Housing business units.

3. Process and monitor the financial administration of projects and contracts to ensure that cash flow and expenditure targets

are met.

4. Provide support, monitoring and training to other Project Administration staff.

5. Establish an excellent working relationship with clients and communicate effectively, both orally and in writing, on all matters

relating to project administration.

Selection criteria

Essential

1. Ability to provide project and contract administration advice to Project Managers and client agencies on assigned Minor New

Works, Repairs, Maintenance and Capital Works, Recoverable Works and Consultancy Projects.

2. Sound oral communication and interpersonal skills to explain procedures, standards and systems in a manner suited to the

needs of technical and professional staff as well as client agencies, and to gain timely cooperation.

3. Good written skills with the ability to prepare accurate memoranda as well as comprehensive and succinct file notes.

4. Sound knowledge of Mainframe and PC based project administration and financial management and reporting systems as well

as Microsoft Word, Excel and Office related software.

5. High-level skills in maintaining data integrity with thoroughness, attention to detail and accuracy.

6. An ability to interact effectively with people from diverse cultures.

7. Ability to work autonomously in a busy environment and utilise well-refined time management skills.

Desirable

1. A sound knowledge of the structure and business of the Department of Infrastructure, Planning and Logistics.

Further information

Additional inclusions relevant to this vacancy may include:

• Accommodation support is available.
• Fares Out of Isolated Locality (FOIL) – Assistance with airfares on a regular basis, for themselves and their recognised

dependants, to Darwin or Alice Springs.

• Heavily supported utilities available.
• Household contents insurance premiums subsidy,
• Operational vehicle provided for work purposes.
• Relocation assistance for employees negotiable.
• Options for flexible work arrangements.

Learn more about general employment conditions, go to the Office of the Commissioner for Public Employment website.

Applicants should familiarise themselves with the NTPS Capability Framework (CF) which applies to all NTPS employees. CF 4

outlines the capabilities that are required for this vacancy. The CF is available here.