Overview
Project Assistant Jobs in La Défense, Île-de-France, France at Airswift
Title: Project Assistant
Company: Airswift
Location: La Défense, Île-de-France, France
Airswift is currently looking for Project Assistance to work with an Oil and Gas Company.
Starting date: April 2025
Duration : 12 months
Renewable: yes
Location: France (La Défense)
Status: residential
Mission
The service holder is responsible for the general administration, secretarial and related logistics matters for one or several teams of GPI NTOKON / IMA, specifically based in La Défense / France. The service holder is also accountable for demonstrating an exemplary behavior with regard to HSSE rules and requirements. The service Holder reports to the GPI Manager NTOKON / IMA
Activities
As a general manner, to provide assistance to the Project Management for all matters related to general administration, secretarial and related logistics matters for GPI NTOKON / IMA.
To organize and follow up Project Management team agenda as requested.
To type / register / manage outgoing correspondences or any paperwork for Project Management team as requested
To manage and order necessary offices supplies
To organize or give assistance for the organization of meetings and associated logistics (internal meetings / meetings with Partners / Contractors or special events)
To receive / dispatch / register / manage information and correspondences
To welcome and guide visitors
To assist in the organization of the arrival of newcomers and departures (assignment of offices, IT and phone equipment…)
To maintain Project Directory, schedule of absence / presence / missions and any other directory as necessary
To organize travel arrangements for the Project team : organize missions, make sure all security rules are applied, perform booking as necessary and treat in a timely manner expenses statements of travellers
To observe and impose strict confidentiality in the performance of the documentation management during the tendering phase and as a general manner all along the course of the Project.
To gather ‘lessons learnt’ and provide feedback to other entities as required.
Required Qualification And Background
Professional Experience (years): 10-15 Experience in similar position (years):
5 Level / Diploma: Technician, or equivalent with sound knowledge in Documentation management through EDMS
Languages: English mandatory
