Overview
Project Coordinator/Administrative Assistant Jobs in Cabot, AR at Bills Fence Company, Inc.
COMPANY OVERVIEW
Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, design-build, and public-private partnerships. The company’s diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as one of the nation’s top 65 general contractors, and the 3rd ranked solar EPC nationwide. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement and employee development. Its employees consistently rank Moss as one of the best places to work.
POSITION SCOPE AND ORGANIZATIONAL IMPACT
Moss’ Administrative Assistant will enhance the Senior Director, Marketing’s effectiveness by providing information management support, representing the Senior Director to others, and supporting the preparation of meetings, presentations, and overall organization. In addition, this position supports the Strategy, Marketing, and Communications (SMC) Team in administrative and office management support, including invoice processing.
The SMC Team at Moss is a shared services group that supports all business units and enterprise functions. SMC aligns strategic priorities with brand, communications, and pursuit efforts to help the company grow and lead. The team includes experts in business strategy, pursuit management, creative services, event logistics, communications, and marketing data. Together, they enable Moss to tell its story, connect with clients, win work, and build internal alignment. SMC works at the intersection of planning and execution, helping both leadership and field teams focus on what matters most. It’s a fun, highly visible team here at Moss.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
Support the Senior Director, Marketing
Maintains and manages the Senior Director’s calendar schedule by planning and scheduling appointments, meetings, conferences, teleconferences, events, and travel
Manages the SMC team’s invoice processing
Serve as the marketing department’s office manager, managing department mail, maintaining supplies, and coordinating physical maintenance
Coordinate marketing department meetings and provide support to other corporate events as needed
Print production, including but not limited to maintaining the department’s inventory of brochures and marketing collateral; printing, binding, and coordinating the delivery of pursuit-deliverables
Assist with presentations and other documents such as corporate organizational charts and resumes
Manage SMC’s internal catering needs
Maintain phone tree for emergencies
Maintain marketing personnel calendar (e.g., team events/vacations) and conference room calendar
General marketing department support (e.g., supplies orders and pick up, online promo management, editing and proofing)
Provide receptionist relief and additional support to other administrative/executive assistants as needed
Perform other duties as assigned
EDUCATION AND WORK EXPERIENCE
Bachelor’s degree (B.A.) from a four-year college or university; or one-to-two years related experience and/or training; or equivalent combination of education and experience
Expert in Microsoft Word, Excel, PowerPoint, Outlook
Proficient in Adobe InDesign is a plus
Familiarity with SharePoint and other Microsoft 365 applications is a plus
Ability to collaborate and communicate well with all team members including field staff and upper management
Possess a strong work ethic and exercise a high level of maturity with a positive attitude
Must be detail-oriented with excellent organizational, writing and editing skills
Ability to multi-task under strict deadlines
Experience working in the A/E/C industry, preferred
Possess an entrepreneurial spirit and ability to think out of the box
Honor relationships with the team, clients, vendors and friends of the firm
Be nice, have fun!
JOB TITLE: ADMINISTRATIVE ASSISTANT
JOB LOCATION: FORT LAUDERDALE, FL
CLASSIFICATION: FULL TIME – NON-EXEMPT – SALARIED
REPORTS TO: SENIOR DIRECTOR, MARKETING
Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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Title: Project Coordinator/Administrative Assistant
Company: Bills Fence Company, Inc.
Location: Cabot, AR
