Overview
Purchasing Admin Jobs in Ho Chi Minh City, Ho Chi Minh City, Vietnam at Dat Bike
Title: Purchasing Admin
Company: Dat Bike
Location: Ho Chi Minh City, Ho Chi Minh City, Vietnam
About us
Dat Bike is a technology startup whose mission is to drive mass adoption of green transportation. We make the most compelling and dependable electric bikes so that customers can just switch without making any compromises. To do this, we welcome the brightest people to join our journey.
Dat Bike team consists of young, ambitious people who are result driven. We want to grow Dat Bike to become a giant in the world. Join us if you want to make something great!
Key Responsibilities
PR – PO Tracking & Procurement Documentation
- Monitor the complete PR and PO lifecycle – from creation and approval to delivery and payment – preventing any workflow delays.
- Maintain precise digital and physical records of POs, contracts, invoices, and certificates. Reconcile ERP data with actual documents and promptly correct discrepancies.
Contract & Vendor Document Management
- Track vendor agreements, proactively flagging validity periods, renewals, and specific terms to ensure timely action.
- Coordinate the contract signing process across requestor, finance and the supplier.
- Maintain an up-to-date master vendor list including contacts, compliance, and tax documents.
Cross-Functional Coordination
Help align timing and information across teams to keep procurement and supply processes running smoothly.
Alerts & Issue Tracking
- Escalate supply risks, missing documents, or stuck approvals immediately.
- Maintain an active issue log and follow up relentlessly until each bottleneck is resolved.
Reporting & Operational Support
- Generate routine trackers and assist in updating recurring operational dashboards.
- Support ad-hoc data pulls and consolidation for the Supply Chain team.
- Other supply chain administrative tasks as assigned.
Requirements
Education and Experience
- Bachelor's degree in Supply Chain, Business Administration, Logistics, Economics or a related field.
- 1 to 2 years of experience in supply chain, procurement, logistics, operations coordination or administrative support; relevant internship experience will be considered.
- Experience in a manufacturing, FMCG or e-mobility environment is a plus.
- Hands-on exposure to ERP systems (Odoo, SAP or similar) is a plus.
Skills
- Careful and detail-oriented – accuracy in documents, numbers and tracking is non-negotiable.
- Well organized – manages multiple trackers, deadlines and follow-ups without dropping balls.
- Good people skills – comfortable chasing different teams and suppliers while keeping relationships positive.
- Strong follow – through – closes loops, escalates appropriately, alerts early.
- Service mindset – proactively supports the team and removes friction.
- Proficient in Excel and Office tools (Google Sheet, data studio); able to build clean tracking sheets.
- Good written and verbal English – needed for supplier and cross-functional communication.
- Basic understanding of procurement and supply chain processes.
Benefits:
- Competitive income.
- Meal support according to company policy.
- Social insurance.
- MIC insurance.
- Discount price to buy a Dat Bike.
Location:
Dat Bike Factory, Lot II-1, Road No. 1, CN2 Group, Tan Binh Industrial Park, Tay Thanh Ward, Ho Chi Minh City
