Overview
Purchasing Administrative Assistant Jobs in Coopersville, MI at Bekins, Inc.
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3/6/2025 (7:00 PM EST)
25-01117
Administrative Specialist
Pay Grade
12
Salary
$34,673.04 – $52,010.40 Annually
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Click here for more details on state employment.
Hiring Agency
Cabinet for Health & Family Services | Dept for Community Based Services
Location
Location Varies, USA
This position will work in one of these counties: Trimble, Oldham, Henry, Shelby, Franklin, Spencer, Bullitt, Meade, Breckinridge, Grayson, Hardin, Larue, Marion, Nelson, Washington, Anderson, Woodford.
The agency may authorize the selected candidate to telecommute. The agency may terminate or modify the telecommuting arrangement at any time.
Description
The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families; improve safety and permanency for children and vulnerable adults; and engage families and community partners in a collaborative decision-making process.
For more information on the Department for Community Based Services, please visit our website https://chfs.ky.gov/agencies/dcbs/pages/default.aspx
We are seeking an Administrative Specialist who is driven to succeed in helping people and the vulnerable population.
This position will assist with the day-to-day operations of a fast-paced office setting. This position provides professional support of administrative nature in developing, implementing and maintaining various complex and routine projects. The ideal candidate for this position is self-motivated, organized, able to multi-task and prioritize work assignments well.
Career growth is encouraged through training and mentoring. Benefits include health and life insurance, flexible work schedules, paid sick and vacation leave, and retirement benefits.
Responsibilities include but are not limited to the following:
Run background record checks daily on all accepted reports and complete entries in The Worker’s Information System (TWIST) to document data, including but not limited to documentation of information that was assessed by Central Intake Social Service Worker and other information as warranted.
Performs administrative duties and coordinates work activities such as: schedules for staff, meeting preparation, notifications, tracking of inventory or building management.
Participates in the development and assists in the implementation of county specific procedures for day-to-day functioning, plans, organizes, checks or assists with work of other staff engaged in performing administrative duties.
Schedules meetings or phone conferences and communicates as needed with the community partners or the public concerning issues of the county; compiles, prepares and disseminates staff meeting minutes or other meetings as required; prepares correspondence regarding interviews, hiring information or memorandums to staff.
Interprets department policies or procedures for staff and general public, compiles information or reports as needed to analyze workload information utilizing the Workers Information System (TWIST) as needed or required.
Maintaining current filing, logs or manuals as requested, organizing files as required by standards of practice or operation manual; updating, tracking and providing cases for internal and external reviews upon request for entities such as foster care review board.
Other duties as assigned.
Skills and Expectations include, but are not limited to:
Strong verbal and written communication skills.
Good time management and organizational skills.
The ability to work well under pressure.
A willingness to work as part of a team.
The position you are applying for has access to or use of federal tax information (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062 and 900 KAR 1:050, applicants for this position in the cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation.
CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/.
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor’s degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Victoria Mattingly at [email protected] or 270-307-8810.
An Equal Opportunity Employer M/F/D
Title: Purchasing Administrative Assistant
Company: Bekins, Inc.
Location: Coopersville, MI
