Overview
RCI-RAdministrative Assistant , CA; Hybrid Jobs in Mississauga, Canada at Rangam
Position: RCI-RAdministrative Assistant ON, CA (Hybrid
Job Code: RCI-ROCG-40747
Job Title:
Administrative Assistant
Location:
Mississauga, ON, CA L5N 5M8 (Hybrid)
Duration: 06 Month extension possible based on needs and performance
Minimum Salary: $29.00 Per Hourly CAD
Maximum Salary: $34.00 Per Hourly CAD
Working Model:
Hybrid (three days onsite, two remote – anchor days will be determined once the candidates are selected) (Preferred)
Alternate Option:
Remote. Applicants must be able to provide support to the Central time zones. Up to 25% of business travel will be required by air or car for internal and external meetings.
Workday Days:
Monday through Friday
Working Hours:
8 AM to 4 PM or 9 AM to 5 PM ET
Position Overview
Administrative Associate I will support the Commercial Pharma organization by anticipating, assessing, and fulfilling stakeholder needs proactively, in a well-organized, customer‑centric manner.
Administrative
- Provide administrative partnership to the assigned leader, inclusive of calendaring, communications, meeting planning, and other administrative tasks as needed;
- Independently manage assigned leader calendaring and scheduling with various leadership levels of internal and external stakeholders, with a high level of confidentiality and proactivity;
- Plan, schedule, and coordinate team & Leadership Team meetings;
- Act as “go-to-person” for general administrative questions or other inquiries;
- Maintain key document warehousing, and distribution lists for the teams;
- May participate in special projects to partner with the Leadership Team or team initiatives.
Communications
- Draft transparent and effective communications;
- Present ideas to leadership with a strong presence and verbal communication skills;
- Partner with internal stakeholder groups to track, manage, prepare, and support various projects, engagements, and communication channels;
- Coordinate collecting and implementing feedback for communications and surveys when applicable.
Collaboration
- Leverage a wide network across the organization to influence effective stakeholder engagement and connection;
- Work proactively with leadership and partners regularly to schedule, plan, and coordinate high-impact meetings and presentations;
- Demonstrate strong planning & project management skills with effective follow‑up across functional groups.
Operations
- Support contract or funding requests as they relate to various team activities (e.g., HCP consulting, etc.);
- Assist the team in various administrative or operational activities such as coordinating agendas, gathering meeting information, editing departmental materials, channeling communication between the department and other groups, etc.;
- Synthesize meeting minutes & feedback; develop outputs for the team (slides, summaries, etc.);
- Complete Vendor requests and submit and respond to tickets associated with Vendor Master Data;
- Collate and track high‑level timelines and milestones for key team deliverables;
- May participate in special projects to support Commercial initiatives;
- Partner closely with the following departments on applicable business matters, updates, and troubleshooting: HR, IT, Procurement, Finance, Meeting Services, and Compliance.
Internal Event Planning & Execution
- Handle logistics for team meetings including sourcing, contracting, rooming lists, registration, communicating logistics, surveys, group activities, dinners, budget, invoice review and payment;
- Execute team building, culture, wellness, and development activities to support employee engagement as needed.
External Event Coordination
- Coordinate with internal teams of key customers to facilitate in‑office meetings, events, local programs, and gatherings at special congresses;
- Lead planning & logistics for events or outreach across therapeutic areas, in collaboration with local teams.
Who You Are
- Minimum 0‑5 years of administrative experience supporting Management, and preferably with field teams;
- Familiarity with the organization or pharma/biotechnology is strongly preferred;
- Previous experience must include responsibilities for managing confidential information;
- Ability to plan, coordinate, organize, and prioritize work within and across functional groups and execute strategically;
- Oversees and promotes…
Title: RCI-RAdministrative Assistant , CA; Hybrid
Company: Rangam
Location: Mississauga, Canada
Category:
