Overview
RCMP Records Systems Clerk, Aux Term Jobs in Fort St. John, Canada at City-of-Fort-St.-Joh
Position: RCMP Records Systems Clerk, Aux FT Term
Job No:
JP
Location:
Fort St. John
RECORDS SYSTEMS CLERK
RCMP
OCTOBER 2017
$41.26 per hour, as per BCGEU Collective Agreement
NATURE AND SCOPE OF WORK
In assisting the Court Liaison Clerk and Records Management Supervisor, and under minimal supervision, the Records Systems Clerk performs skilled operational and administrative support work of a confidential and relatively complex nature. Key aspects of the work are divided into three primary areas of responsibility:
Records, CPIC, and Disclosures and involves familiarity with operating systems such as PRIME, PIRS, JUSTIN, CPIC, and CJIM. The job involves inside work, with occasional pressures of performing multiple tasks, under demanding workloads and deadlines, as a recognized part of the job. Through the course of the duties, the worker will be exposed to extremely graphic and disturbing information. The worker is responsible for the protection of confidential departmental information.
Requiring a high degree of accuracy and attention to detail, work is reviewed periodically by a supervisor and by internal auditors to ensure conformance with established policies and procedures.
SUPERVISION RECEIVED
Works under the supervision of the respective section head and direction of the RCMP Municipal Support Manager
SUPERVISION EXERCISED
None
KEY RESPONSIBILITIES Primary Functions of Records:
- Works under the general supervision of the Records Management Supervisor
- Performs quality assurance reviews by reading and classifying operational files in PRIME and CPIC and other RCMP systems as required. Ensures proper procedures have been followed, and policy and legal requirements are met.
- Reads and scores all files as per established policy by identifying proper crime types, reviewing entities, text pages and property data. Records all mandatory data for statistical purposes, returns files to investigators when additional information required
- Ensures adherence and application of Informatics policy for UCR scoring, file content and retention of records
- Reviews the data quality of file records through CCJS deficiency reports and rectify deficiencies
- Monitors and updates Master Name Index to ensure accuracy of entities to ensure record retrieval capability
- Provides assistance and information on the PRIME system and policies and procedures to Detachment members and staff
- Returns incomplete files through channels for correction
- Assists clerical staff in relation to RCMP policy as it pertains to storage, retrieval, and maintenance of police records
Primary Functions of CPIC:
- Works under the general supervision of the Court Liaison Clerk
- Makes applicable CPIC entries, removals and corrections and ensures the all CPIC records comply with CPIC policy. Confirms all CPIC records are accurate.
- Operates and monitors the CPIC database via PRIME which includes: accurately entering, modifying and removing information; updating files accordingly upon notification from court, monitoring files to ensure entries are current and appropriately followed up.
- Sends and receives narrative messages, distributes or responds appropriately, providing factual information and assistance to internal and external contacts
- Maintains diary dates on CPIC files. Reviews CPIC files to modify entries as conditions on orders change or expire
- Performs CPIC validations and audits files for quality assurance and classification, updating additional data as necessary
- Interprets and ensures adherence and application of National CPIC policy to ensure detachment records compliance. Maintains liaison with and resolves issues regarding CPIC policy and procedures with senior staff of CPIC Field Operations – “E” Division, Vancouver
- Assists with Court dispositions, including updating of Court folders and final dispositions through CJIM
Primary Functions of Disclosures:
- Works under the general supervision of the RCMP Records Supervisor
- Responds to complex requests for disclosure of information. Responsible for creating and maintaining a high volume of files and purge procedures for PRIME / PIRS files
- Responds to routine and complex requests for disclosure of information and court orders under the guidance of RCMP policies and procedures
- Prepar…
Title: RCMP Records Systems Clerk, Aux Term
Company: City-of-Fort-St.-Joh
Location: Fort St. John, Canada
Category:
