Overview
Receptionist Jobs in Los Angeles Metropolitan Area at LHH
Title: Receptionist
Company: LHH
Location: Los Angeles Metropolitan Area
LHH Recruitment Solutions is seeking a full-time temporary Legal Receptionist in LA!
Responsibilities:
Welcomes and announces all clients and visitors for local office.
Follows security protocol and procedures for clients and visitors to include but not limited to placing visitor names on the building. security list if applicable.
Works as part of a team of receptionists to answer and direct telephone inquiries accordingly through attendant console software for local and other firm offices. Relays accurate messages as required.
Participates as part of the team of receptionists to identify, communicate, and document best practices for the team to support the firm???s telephonic communication with clients, vendors, and firm attorneys and staff.
Works with other team members to ensure telephones are covered during breaks, paid time off, and times when local office needs dictate stepping away from telephone coverage.
Extends hospitality services as necessary (e.g., assists with personal belongings, offers beverages, basic print/copy assistance, validates parking tickets for clients, arranges taxi service, etc.).
Manages conference room reservations; reserves and confirms new reservations, approves pending reservations, adjusts meeting locations as necessary and notifies appropriate parties of changes or updates, and accurately maintains electronic room reservation system.
Works closely with appropriate personnel to ensure meeting requirements are coordinated (e.g., Audio/Visual, conference room setups and food and beverage requests).
May be asked to order and provide food and beverage setups for local client meetings and/or events.
Ensures food vendors have proper building access and delivery instructions as it pertains to building rules and regulations.
Performs conference room refreshes throughout the day to ensure client service standards.
Provides general administrative assistance to legal staff and management as required.
Communicates facility maintenance needs to appropriate personnel.
Reserves visiting offices and coordinates special requests for clients, internal personnel, and visitors.
Ensures reception, conference room, and visiting attorney areas are maintained to firm standards.
Maintains knowledge of emergency procedures and participates as part of the Building Evacuation Team.
Participates in training programs to ensure knowledge of processes and procedures is maintained and current.
Qualifications:
Receptionist or multiline telephone experience preferred.
Proficient in console operations.
Professional appearance and demeanor appropriate to a corporate environment.
Excellent verbal and written communication skills.
Ability to maintain confidentiality.
Ability to think clearly, respond positively, evaluate situations to determine appropriate actions, multi-task and act decisively under pressure.
Must have presence of mind and sound judgment in emergency and/or simulated situations.
Ability to work overtime as required.
Requires high school diploma or GED and a minimum of two years related experience and/or training.
Salary:
$26 per hour
