Overview
Receptionist Jobs in Nashville, TN at Morgan & Morgan, P.A.
Office Support Specialist
Department of Agricultural & Biological Engineering
Job Summary
Under general supervision, provides administrative support to the Department of Agricultural and Biological Engineering by performing a variety of office support tasks which require judgement, initiative, and knowledge of ABE programs and practices. Assist the department head, keep the department apprised of important dates and deadlines, screen calls and visitors, manage travel arrangements and inventory, and provide additional support as needed.
Duties & Responsibilities
OFFICE OPERATIONS SUPPORT
Receives and screens calls and visitors for the department; determines needs and personally handles routine inquiries, requests, or problems.
Provides support for department events, including awards reception/banquet, welcome back students, Thanksgiving potluck, Cookout at the ABE Farm, Pancake Feed Social, etc. Tasks could include, but not limited to preparing and distributing flyers and/or invitations, assisting with catering orders, making room reservations, etc.).
Reviews and logs all incoming mail and packages, responding to routine items and distributing remainder to whom it is appropriate.
Manages incoming and outgoing UPS shipments for the department.
Manage departmental key distribution.
Keeps the department apprised of important dates and deadlines and assists where needed to help ensure the department meets those deadlines.
Manages department inventory records including new acquisitions in FABweb as well as requested updates by Property Accounting.
Assists with maintenance and updates to department website.
Assists with preparing and posting physical and digital signage.
Assists with department social media platforms, including Facebook, Twitter and Instagram.
Maintains and updates department lists, including email listservs.
Organizes and collects staff, faculty and graduate photos as needed to update departmental sites.
Coordinates with the Assistant Director of ABE Facilities, Operations and Planning to submit work orders in the Facilities & Services Portal as needed.
BUSINESS OPERATIONS SUPPORT
Manages travel arrangements and monitors and expedites progress for faculty, staff, and students. This includes airfare, lodging, conference registration, rental car, and any other costs associated with travel.
Assists faculty, staff, and students with submitting expense reimbursements in Chrome River.
DEPARTMENT HEAD SUPPORT
Assists with coordination of various meetings such as annual reviews, monthly faculty/staff meetings, and various departmental committees.
Assists with annual Promotion and Tenure process, including gathering required documents, and submission so the Deans office in the College of ACES.
Assists with the preparation of department newsletters, including the weekly ABE eNews (for faculty, staff, and graduate students) and weekly Advising eNews (for undergraduate students).
Other duties as appropriate.
Minimum Qualifications
High school diploma or equivalent.
Any one or combination totaling two (2) years (24 months) from the categories below:
College coursework in any curriculum, as measured by the following conversion table or its proportional equivalent:
30 semester hours equals one (1) year (12 months)
Associate’s Degree (60 semester hours) equals eighteen months (18 months)
90 semester hours equals two (2) years (24 months)
Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)
Work experience performing office/clerical activities, including the use of computer systems.
One (1) year (12 months) of work experience comparable to the second level of this series.
Preferred Qualifications
Experience with university systems such as Chrome River, Banner, CampusShip, and FabWeb
Appointment Information
This is a 100% full-time Civil Service 3243 – Office Support Specialist position, appointed on a 12-month basis. The expected start date is as soon as possible after the close date. The collective bargaining agreement sets a wage of $40,400.10.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.
Application Procedures & Deadline Information
Applications must be received by 6:00 pm (Central Time) on April 13, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Samantha Hurt, [email protected]. For questions regarding the application process, please contact 217-333-2137.
The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing [email protected].
Requisition ID: 1029237
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu
Title: Receptionist
Company: Morgan & Morgan, P.A.
Location: Nashville, TN
