Overview
Receptionist Jobs in Dubai, United Arab Emirates at Omnicom Media Group (MENA)
Title: Receptionist
Company: Omnicom Media Group (MENA)
Location: Dubai, United Arab Emirates
As a leading global media network, Omnicom Media Group (OMG) sets itself apart with an agile, client-first approach that helps businesses thrive today and into the future. With more than 21,000 employees globally, OMG has the talent, expertise, and clout to deliver unprecedented levels of innovation for our clients.
We are looking for a Receptionist who will be accountable for managing and supervising the front office and directing activities as per pre-set guidelines. They may also be involved in general day to day administrative tasks as required.
A typical day will include:
Supervises and coordinates reservations and bookings of all meetings and conference rooms
Supervises reception area, ensuring all administrative and maintenance activities are in line with best practices
Receives guests and answers phones lines in a timely and effective manner , transferring calls to their relevant departments
Notifies all staff of visitors promptly and accommodating requests professionally
Prioritizes and organizes activities under minimal time and makes use of resources effectively
Ensures all work performed conforms with OMG high quality standards
Books, tracks couriers, reconciles AWB invoices
Records restaurants vouchers and reconciles statements
Flags maintenance issues and liaises with the maintenance agency
Performs routine secretarial duties as directed by Group Director
Supports administration team from time to time including reporting and data entry
Maintenance of employee contact records, client and supplier lists.
Supports administration team in organizing catering for internal and external meetings as advised by the Administration Officer/ Office Manager
Supervises drivers and maintains log book of morning and evening deliveries
Coordinates internal documents dispatch between entities
Rolls out communication specific to employee birthdays, new births etc.
Coordinates the work of maintenance stewards
Other administrative/secretarial duties may be assigned to meet business needs
To land this position you must have:
2-4 years in a similar role.
Fluency in English (written and verbal), Arabic is a plus
Competency in Microsoft applications including Word, Excel, and Outlook.
Good time management skills.
Experience with administrative and clerical procedures.
Able to contribute positively as part of a team, helping out with various tasks as required.
