Overview
Receptionist/Admin Assistant – Altamonte Springs, FL Jobs in Altamonte Springs, FL at Tri-City Electrical Contractors, Inc.
Full Job Description
Tri-City Job Description
MISSION:
To-Do More Than Is Expected for Client, Community, and Employee
OUR CORE VALUES:
Talent-Our people are our greatest asset. Our organization’s future lies in our employees’ hands and capabilities.
Results-We hold ourselves to the highest standards in the industry. As a result, we deliver what we promise while exceeding expectations.
Integrity-Trust and respect are earned. We are honest, respectful, and transparent in our interactions with our employees, clients, and vendors.
JOB SUMMARY:
The Front Desk Receptionist/Administrative Assistant provides general office and administrative support for the front desk and day-to-day executive operations, including various clerical activities and related tasks. This position will be responsible for all the activity of the front desk (answering incoming calls, directing calls to the appropriate team members, welcoming and receiving guests, employees, and visitors alike, providing customer assistance, data processing, and record-keeping and mail distribution) as well as assisting executive operations.
ESSENTIAL FUNCTIONS/RESPONSIBILITIES:
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Responsibilities of this position include, but are not limited to, the following:
Front Desk Operations:
Answers the central telephone system and directs calls accordingly. Transfers a caller to a team member’s voice mailbox when unavailable.
Greets and directs visitors to the company.
Takes and retrieves messages for various personnel.
Provides callers with information such as company address, directions to the various office locations, contact information, company website, etc.
Receives, sorts, and forwards incoming mail.
Prepares outgoing mail to include the pick-up and delivery of express mail services (FedEx, UPS, etc.).
Assists with other related clerical duties such as photocopying, faxing, filing, and collating.
Administrative Assistant Operations:
Assists in carrying out various executive administration tasks, programs, and procedures for all company functions.
Book travel arrangements and submit and reconcile expense reports.
Write and distribute emails, correspondence memos, forms, faxes, and letters.
Organize and schedule appointments, meetings, events, and conferences.
Assist in writing and preparing recurring reports.
Maintain contact lists and act as a point of contact for internal and external clients.
Provide support to executive personnel and senior administration for requests of multiple managers as needed.
Order office supplies, catering, gifts, etc.
Research new suppliers and assist in company event planning.
OTHER DUTIES AS ASSIGNED:
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.
SUPERVISORY RESPONSIBILITIES:
None
REQUIRED EDUCATION AND EXPERIENCE:
Proficient in Microsoft Office suite of products (Outlook, Excel, Word, etc.).
Two (2) years of office/administrative support experience.
High School Diploma or GED.
Bilingual in English/Spanish.
PREFERRED EDUCATION AND EXPERIENCE:
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Title: Receptionist/Admin Assistant – Altamonte Springs, FL
Company: Tri-City Electrical Contractors, Inc.
Location: Altamonte Springs, FL
Category:
