Overview
Receptionist/ Admin Support Jobs in Los Angeles, CA at Deutsch La
Are you organized, proactive, and love keeping things running smoothly behind the scenes? We’re a fast-growing, boutique CPA firm specializing in tax strategy, fractional CFO services, and high-level advisory for small business owners. We’re looking for a part-time Executive Assistant who is sharp, dependable, and excited to be a key player in our success.
What You’ll Do:
Manage the owner’s calendar and schedule meetings
Organize email communications and assist with follow-ups
Track open tasks and keep projects on schedule
Coordinate internal team workflows and ensure accountability
Draft and format client-facing documents and internal templates
Maintain CRM, client files, and internal systems
Assist with basic bookkeeping or task delegation as needed
Anticipate needs, think ahead, and act with discretion
What We’re Looking For:
3+ years of experience supporting a busy professional or entrepreneur
Strong organizational and communication skills
Comfortable with tech and tools
Ability to work independently, take initiative, and solve problems
Professional, confidential, and client-friendly demeanor
Bonus: Experience in a CPA firm or financial services environment
What You’ll Love:
Flexible part-time hours
Mission-driven firm that prioritizes client impact and work-life balance
Opportunity to grow with the firm
Collaborative and supportive work environment
Direct access to the owner and ability to make a real difference
Job Summary
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess strong computer literacy and exceptional organizational skills, enabling them to manage multiple tasks efficiently. This role is essential in ensuring smooth operations within the office and facilitating effective communication between departments.
Responsibilities
Provide administrative support to executives, including calendar management, scheduling meetings, and organizing travel arrangements.
Handle data entry tasks with accuracy and attention to detail.
Maintain office organization by managing files, documents, and records.
Serve as the first point of contact for customer inquiries, demonstrating excellent customer service skills.
Operate phone systems effectively to manage incoming and outgoing communications.
Assist in office management tasks, ensuring a well-functioning work environment.
Utilize QuickBooks for basic financial tracking and reporting as needed.
Collaborate with team members on various projects to ensure deadlines are met.
Qualifications
Proven experience in an administrative role or as an Executive Assistant is preferred.
Strong data entry skills with a high level of accuracy.
Proficient in computer literacy, including Microsoft Office Suite and other relevant software applications.
Excellent organizational skills with the ability to prioritize tasks effectively.
Familiarity with QuickBooks is a plus but not required.
Strong customer service orientation with effective communication skills.
Experience with phone systems and office management practices is desirable.
Ability to work independently while being a team player.
If you are a motivated individual looking for an opportunity to contribute to a dynamic team while enhancing your professional skills, we encourage you to apply for the Executive Assistant position.
Job Type: Part-time
Pay: $20.00 – $25.00 per hour
Expected hours: 15 – 20 per week
Benefits:
Flexible schedule
Work Location: Hybrid remote in Chesterfield, MO 63017
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Title: Receptionist/ Admin Support
Company: Deutsch La
Location: Los Angeles, CA
