Overview
Receptionist/Administrative Assistant Jobs in San Antonio, TX at Viant Medical
Description
Based in San Francisco, you will be supporting the US Operations Team and Talent Investors as we build out our SF Office as the global hub for EF founders from across the world.
As Team Assistant, you will play a pivotal role in enabling us to deliver the best possible founder experience and support the wider team to build EF’s reputation as one of the best places to find early-stage companies.
Please note: This role requires you to be able to work up to five days a week at our San Francisco office and be open to travel across the US.
What you’ll do
Diary management – support Senior Leadership to optimize their time
Working closely with Senior Leadership, you will play a crucial role in ensuring that things run to plan and to time. You will have ownership over the two of EF’s Partner’s diary and travel, managing schedules intelligently and supporting them to optimize their time. The Partners will be based in San Francisco and New York but will be traveling across timezones frequently.
Be the organizational powerhouse across the US team
You will be the consistent thread across our US operations. You will support a wide variety of tasks, from ordering merchandise to keeping our office stocked and supplied. The team will rely on you to proactively manage multiple workstreams and ensure budgets and timelines are met, setting the standard for organizational excellence.
Provide day to day operational support to enable our Talent Agent model
You will support our US Operations Associate on the ground in SF. You will manage the day to day operations / running of our EF SF House (a property in the Bay where the Founders live) and support with our selection and onboarding processes.
Logistical support to grow our US Builder Community
You will support our Ops Associate with running and operationalising our Build Retreats. These are regular events hosted across the US in extraordinary locations. This could mean booking travel, finding an incredible location or masterminding a large grocery delivery.
What you bring to the table
Operational or Administrative experience: 1+ years in an operational or administrative support role
Tech-Savvy: Proficient in tools like Airtable, Slack, and Salesforce, with experience in creating automations. Curiosity and willingness to learn-on-the job will be considered, if you don’t have experience.
High regard for detail: Meticulous in record-keeping and tracking metrics.
Team player: Exceptional verbal and written skills to engage diverse stakeholders.
Who you are
You thrive when making “order from chaos”. You bring structure to any environment you are part of and see ambiguity as an opportunity to define your role and add value. You demonstrate maximum organizational efficiency to get things done on time and on budget, whilst staying open to changes which might arise.
You are looking for a fast-paced work culture and flourish in environments with high levels of ambiguity and change. You are able to synthesize large amounts of information quickly and take a First Principles approach to problem solving
Reasons not to take this job
You want a structured 9-5pm job with clear responsibilities – working in Operations in a fast paced company requires a scrappy, proactive, and flexible mindset, as we evolve our offering to best serve our founders in San Francisco
You want a slow ramp up and time to find your feet before being given tasks – we’ll equip you with what you need to get started but doing well in this job will involve diving headfirst and being hungry for responsibility to make an impact fast
You want to work remotely – this job requires you to be in our San Francisco office 5 days a week and may involve the occasional weekend or evening event as part of delivering on our founder experience
What we offer
A competitive salary and generous upside potential based on performance
A buzzing office space full of technical founders working on world changing businesses
The opportunity to supercharge your learning by working with a diverse global team across Europe, Asia and North America
Attractive vacation allowance; in addition to our annual leave policy, we also close our offices globally for around two weeks over Christmas and New Year
A Learning & Development allowance to purchase any product or service that will contribute to your personal or professional development
Enhanced parental leave, plus broader leave policies. We care about our team and enabling the right balance between home and working life
EF champions diversity and is committed to creating an inclusive environment in which a wide variety of backgrounds thrive. We do not tolerate discrimination of any nature including but not limited to discriminating on the basis of race, colour, religion, culture, nationality, gender, gender identity or expression, pregnancy, sexual orientation, age, disability, or marital status
About Entrepreneurs First
At Entrepreneurs First, we believe that a small number of exceptional people will have an extraordinary impact by creating the technology companies which shape the future in ways we cannot yet imagine. We also believe that for many of these individuals, entrepreneurship is not an obvious or entirely legible career path.
We exist to identify, and amplify the impact of, these individuals. We do this via our unique approach to company creation, which sees us identify and work with outliers before they even know they’re outliers, right through to the day they prove it. We call this Talent Investing.
The startups cofounded on our programs are now worth over $10B, and include Tractable, Magic Pony Technology, Cleo, La Vie, Aztec, Sonantic, and many more.
EF is funded and backed by some of the world’s best founders and investors, including Patrick and John Collison (Stripe), Reid Hoffman (LinkedIn), Tom Blomfield (GoCardless and Monzo) and Demis Hassabis (Google Deepmind). Having raised our Series C round of investment at the end of 2021, we are well-capitalised out to 2026 and have ambitious plans to further scale our impact over the coming years.
Title: Receptionist/Administrative Assistant
Company: Viant Medical
Location: San Antonio, TX
