Overview
Receptionist/Administrative Assistant Jobs in Bellingham, WA at Access Real Estate Services
Our Story
Founded in 2008, Hightower is a wealth management firm that provides investment, financial and retirement planning services to individuals, foundations and family offices, as well as 401(k) consulting and cash management services to corporations. Hightower’s capital solutions, operational support services, size and scale empower its vibrant community of independent-minded wealth advisors to grow their businesses and help their clients achieve their vision of “well-th. rebalanced.” Based in Chicago with advisors across the U.S., we operate as a registered investment advisor (RIA).
Your Future Team
As an Administrative Assistant at Hightower, you will play a vital role in ensuring the smooth day-to-day operations of our office. You will provide essential support to various departments and help maintain an efficient and productive work environment. This position requires strong organizational skills, attention to detail, and excellent communication abilities.
What You’ll Do
Administrative Support
Perform a wide range of administrative tasks, including but not limited to scheduling meetings, managing calendars, and handling correspondence
Maintain accurate records and databases for the executive administration team
Financial Management
Monitor and manage executive expense reports, ensuring accuracy and compliance with company policies
Coordination and Logistics
Coordinate meetings and travel itineraries as necessary for external guests
Client and Customer Service
Provide exceptional service to clients and customers, addressing inquiries and requests promptly and professionally
Special Projects and Collaboration
Assist with special projects and initiatives as assigned by the Manager of Executive Administration. Conduct research, gather data, and prepare reports as required
Collaborate with colleagues and departments to support cross-functional initiatives and projects
What You’ll Bring
High school diploma or equivalent; additional education or relevant certifications is a plus
Proven experience as an administrative assistant or in a similar role
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook
Discretion and ability to handle sensitive information with confidentiality
Previous experience in the financial services industry
Event planning/management experience a plus
What We Offer
Coverage on the first day of employment for medical, dental, and vision insurance
Paid parental leave (16 weeks for primary caregiver and 8 weeks for secondary caregiver)
Mother’s lounge onsite
Flexible PTO plan
Hybrid model work schedule (minimum 50% in office)
Free brand-new gym in the Chicago office
401k matching plan
HSA employer contributions
Student loan assistance
Pet insurance
Base salary of $65,000-$70,000 plus discretionary bonus (exact base salary amount will be dependent on experience)
AN EQUAL OPPORTUNITY EMPLOYER: Hightower is an equal opportunity employer and does not discriminate based upon race, color, religion, sex, sexual orientation, pregnancy, marital status, national origin, citizenship, veteran status, ancestry, age (over 40), physical or mental disability, medical condition (cancer-related), gender identity or expression, genetic information including sickle cell or hemoglobin C trait, or any other consideration made unlawful by applicable federal, state, or local law.
You are a U.S. citizen, U.S. permanent resident or possess other unrestricted U.S. work authorization and will not require sponsorship for U.S. work authorization now or anytime in the future.
Title: Receptionist/Administrative Assistant
Company: Access Real Estate Services
Location: Bellingham, WA
