Overview
Receptionist/Administrative Assistant Jobs in Pompano Beach, FL at ASM Aerospace Specification Metals
Job Title: Executive Assistant
Annual Salary: $80,000
Location: Remote but prefer Bay Area or Central Valley California
Reports To: Senior Executive / Executive Leadership
Position Overview:
We are looking for a highly organized and resourceful Executive Assistant to provide strategic administrative support to senior executives in a dynamic, fast-paced environment. The ideal candidate will bring strong secretarial and coordination skills, with proven experience in industries such as modular building, manufacturing, construction, or solar energy. This role requires a proactive individual who can manage complex calendars, legal documentation, and high-level communications, while maintaining the highest standards of professionalism and confidentiality.
Key Responsibilities:
Executive Administrative Support:
Act as the primary administrative liaison for executive leadership, handling communications, coordinating priorities, and ensuring tasks are completed on schedule.
Calendar and Meeting Coordination:
Manage complex executive calendars, schedule cross-functional meetings and site visits, and coordinate agendas. Handle logistics for both in-person and virtual meetings.
Legal & Document Management:
Support legal document preparation and tracking, including contracts, subcontractor agreements, and compliance filings. Maintain confidentiality and attention to detail.
Presentation and Report Development:
Prepare, design, and proof executive-level documents, PowerPoint presentations, and operational reports, tailored to internal and external stakeholders.
Proofreading and Quality Control:
Review contracts, internal memos, and technical documents for accuracy, grammar, and consistency. Ensure professional polish on all executive communications.
Organizational Chart Maintenance:
Create and regularly update company and department org charts, ensuring alignment with HR and operational shifts.
Project and Operations Coordination:
Provide administrative support for project tracking, executive task lists, and field coordination, particularly in construction or modular deployments.
Required Skills & Qualifications:
5+ years’ experience in executive-level administrative support, preferably in modular, construction, manufacturing, or renewable energy sectors.
Familiarity with legal documents such as vendor contracts, NDAs, purchase orders, and compliance filings.
Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with industry tools such as Procore, Bluebeam, or similar is a plus.
Strong scheduling and prioritization skills; able to manage shifting deadlines and competing priorities.
Outstanding written and verbal communication abilities.
Demonstrated discretion and ability to manage confidential matters.
Highly organized, with attention to detail and quality.
Preferred Background:
Associate’s or Bachelor’s degree in Business Administration, Legal Studies, Office Management, or related field.
Industry familiarity in construction job site workflows, permitting processes, modular delivery timelines, or solar installation logistics.
Ability to interface professionally with vendors, contractors, and senior stakeholders in technical or operational meetings.
Compensation & Benefits:
$80,000 annual salary.
Health, dental, and vision coverage.
PTO and paid holidays.
Retirement plan with employer match.
Opportunities for professional growth in a high-impact industry.
Please visit our website at: www.s2amodular.com
EDUCATION: Bachelor’s degree required
LOCATION: California (Required)
WORK AUTHORIZATION: United States (Required)
WORK LOCATION: One location – remote/some office time/on site for events (TBD)
THIS JOB IS IDEAL FOR SOMEONE WHO IS:
Adaptable/flexible — enjoys doing work that requires frequent shifts in direction
Detail-oriented — would rather focus on the details of work than the bigger picture
Achievement-oriented — enjoys taking on challenges, even if they might fail
Autonomous/Independent — enjoys working with little dire
WHO IS S2A MODULAR?
The first electrically self-sustaining, custom luxury homes are changing the way the world understands residential, multi-family, and commercial buildings – creating a new standard in stylish design, construction speed, tailor-made features with high-end materials, “surplus energy income” (Net Zero) and smart-connected living.
From constructing the latest in Tesla Powerwall-charged designer homes, full communities, commercial buildings to world-class hotels, S²A Modular’s stunning MegaFactory is a one-of-a-kind manufacturing center, producing impeccable structures that usher in a new era in better building and living. No more energy bills. Faster construction. Immediately higher home value compared with traditional “site-built” structures
Job Types: Full-time, Contract
Pay: $80,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Employee discount
Health insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Work Location: Remote
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Title: Receptionist/Administrative Assistant
Company: ASM Aerospace Specification Metals
Location: Pompano Beach, FL
