Overview
Receptionist and Administration Officer Jobs in Melbourne, Victoria, Australia at Ultradata
Title: Receptionist and Administration Officer
Company: Ultradata
Location: Melbourne, Victoria, Australia
Receptionist and Administration Officer
Ultradata is looking for a Receptionist and Administration Officer to bring warmth, professionalism and precision to our corporate head office in Malvern East, Victoria. You’ll be the first point of contact for visitors, callers and staff — and the person who keeps our admin engine running smoothly behind the scenes.
Who We Are
Ultradata – A long-established business with 49 years of experience and a trusted technology business partner to significant financial institutions across the Australian and Asia Pacific financial services market.
Key responsibilities include
- Reception management, visitor sign‑in, switchboard operations and meeting room coordination
- Mail, courier and central inbox management
- Travel bookings, documentation and staff travel profile maintenance
- Accounts Receivable support including cash receipting and debt follow‑up
- Office amenities, stationery and supplies management
- Administrative support including filing, scanning, printing and hospitality assistance
- Assisting in other administrative tasks such as seating plans, training record maintenance, etc.
- Keeping our workspace organised, stocked and reflective of our corporate image.
The ideal candidate
- Must have a minimum of 12 to 18 months’ experience in a similar role in a busy corporate environment
- Exceptional presentation, client service, and ability to deal effectively with people at all levels
- Accuracy and attention to detail
- Punctuality and reliability
- Sound computer skills including Microsoft Excel, Word & Outlook
- Excellent presentation and grooming
- Ability to multi-task, prioritise and meet conflicting deadlines
- Must be willing to work from the office every day.
All in all, personal presentation and willingness to learn, develop and get to know the business will be the key factors that differentiate the very best candidates.
