Receptionist / Office Administrator Jobs in Cape Town, Western Cape, South Africa at the really great brand company

Title: Receptionist / Office Administrator

Company: the really great brand company

Location: Cape Town, Western Cape, South Africa

RGBC is a distributor of premium alcohol brands. We are the purveyors of fine champagne and spirits in South Africa. We are an independent, lean and adaptable business, employing passionate and talented individuals across South Africa, which continues to set us apart from our competitors.

Our people are at the centre of everything we stand for and our entrepreneurial spirit and high performing culture, allows our people the freedom to succeed and lead across all aspects of the business.

Accountability, flexibility, fun and passion are our fundamental values. We are looking for an individual who shows collaborative and leadership teamwork, who is professional in their approach and who is inspired through creativity, to fill this exciting role.

REGION: Cape Town – Head Office (Westlake Office Park).

OBJECTIVE: To manage the activities of the reception area at the RGBC head office, as well as to keep the office running smoothly, by providing necessary administrative support.Given the nature of the role, this is a office-based role, Monday – Friday (08:00 – 17:00).

The Key KPA’s for this role include (but are not limited to):

1.Receiving of calls and visitors

· Answer phones in a professional manner, and routing calls as necessary.

· Greet clients and visitors with a positive, helpful attitude.

· Assist clients and visitors in finding their way around the office.

· Offer guests tea and coffee.

· Ensure that guests know where to park.

2. Administrative and Other Duties

· Schedule appointments and maintain conference room schedule.

· Review meeting room schedule and ensure boardrooms are cleared and ready for new meetings.

· Receive deliveries.

· Prepare vouchers.

· Manage the security system and ensure that users are on-boarded on security access.

· Ensure that all new starters have been provided with keys / remote access etc.

· Perform typing, file data, and perform other routine clerical tasks as assigned and for other departments as needed.

· Order, monitor, distribute and restock office supplies.

· Maintain a list of all office supply costs and adequately maintain budgets.

· Manage budgets, expenses, and financial records related to office operations.

· Operate a variety of standard office machines.

· Receive and send out messenger/courier items, and ensure courier items are correctly marked e.g., fragile.

· Stock kitchen with necessary supplies, and order meals.

· Monitor, reconcile and order staff stock, as per stock allocation.

3. Office Management

· Maintain the office condition and arranging necessary repairs and installations.

· Maintain office policies and managing health and safety procedures.

· Liaise with vendors and suppliers and clients.

· Oversee office services like cleaners and maintenance service providers.

· Monitor cleaning staff to ensuring the premises is kept clean and tidy and report any issues.

4. Travel and company event arrangements

· Handle travel arrangements for the business, as required.

· Plan and coordinate in-house or off-site activities, like parties, celebrations, and conferences.

· Reconcile and assign travel bookings made by person, function and travel type to supplier statement.

Requirements and Qualifications:

· Proven experience as an Office Manager, Front Office, or Administrative Assistant / office manager

· Excellent computer skills, including a high …

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