Overview
Receptionist/Office Assistance Jobs in Indianapolis, IN at Tecta America
Full Job Description
Description
Perform duties including answering main switchboard, greeting visitors and various tasks for other departments.
Job Functions:
Prepare/tidy lobby area for the day, unlock main entrance doors, have updated and available reading material.
Respond to incoming telephone calls, provide appropriate assistance, take messages or refer to proper party.
Greet visitors; have visitor sign in, inform employee of their visitor.
Upload legal papers to H drives for the appropriate Departments.
Assist accounting with matching invoices to Purchase Orders and scanning documents into Docuware.
Maintain and update main mail list and national phone list.
Assist with company mailings by addressing, sorting and stuffing envelopes.
Process all Postage metered items, Fed Ex and UPS mailings.
Schedule main conference rooms.
Prepare a variety of correspondence, memorandum, reports and forms as requested.
Organize, maintain and update departmental files.
Stock coolers and food in kitchens.
Monitor inventory of office supplies and requisition replacements as needed.
Sort and distribute departmental mail.
Setup and maintain departmental files.
Use personal computers, and other common office equipment.
Ordering holiday gifts for customers and employees.
Make hotel reservations for roofing and sheet metal crews.
Track and upload Certificate of Insurance for Subcontractor’s.
Perform other duties as assigned.
Occupational Health and Safety:
Compliance with workplace policies and procedures for risk identification, risk assessment and risk control
Active participation in activities associated with the management of workplace health and safety
Identification and reporting of health and safety risks, accidents, incidents, injuries and property damage at the workplace
Working Conditions:
Physical surroundings
: Office environment with typical office machines and exposure to noise and temperature.
Physical Effort
: Extensive sitting, standing, walking. Repetitive keying, typing. Occasional lifting not to exceed 25 pounds
Title: Receptionist/Office Assistance
Company: Tecta America
Location: Indianapolis, IN
Category:
