Overview
Receptionist/Office Assistant Jobs in New York, New York, USA at Valid8 Financial, Inc.
Position: Receptionist/Office Assistant ,
Location: New York
The Lede Company is looking for an Office & Operations Assistant to support our NY office. Beyond ensuring that office operations are running smoothly, the Office & Operations Assistant will have the opportunity to recommend and rollout new processes and procedures for the company.
This is an in-person position. We are looking for someone who can be on-site Mon – Fri, 9am – 6pm. Some overtime may be required.
ROLE & RESPONSIBILITIES
Provide front desk coverage including greeting visitors and receiving mail & packages
Provide administrative support to the Corporate team and Lede executives
Ensure that our NY office is kept clean and tidy at all times
Maintain Lede’s internal resource systems & documents, including org charts and employee directories
Manage incoming and outgoing emails, letters, packages, and other forms of correspondence
Manage conference room scheduling, set up and clean up
Facilitate all maintenance, repairs and cleanings for the office and office equipment
Plan and coordinate company events including lunches, happy hours, anniversary parties, etc.
Handle correspondence and relationships with office vendors, submit work orders, schedule/escort/manage vendors as needed
Recommend operational efficiencies and draft/maintain clear guides to ensure consistency of operations
Monitor and order office supplies, snacks and other miscellaneous items
Assist with employee onboarding/offboarding (including distribution and collection of company equipment)
Work closely with various teams and Lede staff to ensure the smooth running of Lede offices
Track and reconcile expenses in a timely manner
Assist colleagues whenever there is an opportunity to do so
And other duties as assigned
QUALIFICATIONS
Prior experience as an office administrator, office coordinator or relevant role
Exceptional communication and interpersonal abilities
Must be proactive, responsive and go above and beyond
Excellent organizational and leadership skills
Familiarity with office management procedures
Excellent knowledge of MS Office and office management software
Strong time-management and multitasking abilities
Experience in managing expenses
Experience in developing internal processes
Ability to maintain confidentiality of company information
Excellent attention to detail
Resourceful, trusted and reliable
The Lede Company is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
ABOUT THE LEDE COMPANY
The Lede Company is a full-service strategy, communications and social impact consulting firm, specializing in corporate, entertainment, brand and nonprofit sectors. With dedicated Talent, Music, Strategic Communications, Brand, Content and Social Impact divisions, we work with our clients to advance business and social outcomes through innovative storytelling, media, campaigns and partnerships.
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Title: Receptionist/Office Assistant
Company: Valid8 Financial, Inc.
Location: New York, New York, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Clerical)
