Overview
Receptionist/Office Assistant Jobs in West Palm Beach, FL at Midcounty Veterinary Hospital
Job description
RECEPTIONIST JOB DESCRIPTION*
WE ALSO HAVE PART TIME POSITION’S AVAILABLE ON WEEKENDS FROM 2-8 ON WEEKENDS WITH THE POSSIBILITY OF EXTRA HOURS IF NEEDED
***MUST BE ABLE TO ADHERE TO VACCINATION POLICY***
Department Assigned: Administration
Supervisor: Administrative Secretary, Assistant Executive Director
Purpose of Your Job Position:
The primary purpose of your job position is to perform clerical support in an efficient manner in accordance with established procedures, and as directed by your supervisor.
Delegation of Authority:
As Receptionist, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.
Job Functions:
Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.
Duties and Responsibilities:
1. Receive and follow reception schedule/instructions from your supervisor and as outlined in our established policies and procedures.
2. Operate telephone system as required.
3. Answer telephone in a pleasant and audible voice; determine nature of call, direct call to appropriate individual or department or take message as necessary. May beep staff if appropriate.
4. Receive request from within the facility; locate personnel, uses the paging system as the last resort in locating personnel.
5. Receive inquiries; release information in accordance with established policies /procedures.
6. Maintain a current file/listing of residents by name and room number, emergency phone members of on-call personnel, department extensions, key personnel, etc.
7. Maintain a current listing of residents in the hospital or out for a visit.
8. Refer calls for residents who can’t receive calls due to their condition to the floor Nurse.
9. Greet visitors and residents with courtesy. Direct to appropriate office and/or resident room.
10. Give directions/information to visitors, guests, residents, contractors, purveyors, etc.
11. Have all above sign in and out as appropriate.
12. Monitor presence and location of sale representatives in the facility.
13. Report suspicious persons/information to supervisor immediately.
14. Assist with administrative duties as directed. (Includes typing, filing, etc.)
15. Receive, sort, and distribute mail as directed.
16. Operate copier, office machines, computers, etc., as directed.
17. Dresses and acts appropriately as a greeter and representative to all that enter the facility.
18. Other related duties and responsibilities that may become necessary or appropriate.
Work Remotely
No
Job Types: Part-time
Benefits:
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
Title: Receptionist/Office Assistant
Company: Midcounty Veterinary Hospital
Location: West Palm Beach, FL
