Overview
Receptionist/Office Coordinator Jobs in Huntington Beach, CA at Verda Healthcare Inc
About The Role
The Executive Assistant to the CEO will be a trusted partner in ensuring the CEO’s daily operations run smoothly. They will provide comprehensive administrative and strategic support, managing schedules, communications, and key projects. This person must be a proactive problem solver with exceptional organizational skills with a passion for the music and technology sectors. The role requires the ability to handle confidential information with discretion, manage multiple priorities, and work effectively in a fast-paced and innovative environment.
Essential Duties and Responsibilities
Executive Support
Manage the CEO’s calendar, scheduling meetings, appointments, and travel arrangements.
Prioritize and filter incoming requests, emails, and correspondence.
Prepare and organize materials for meetings, presentations, and board reports.
Act as the liaison between the CEO and internal/external stakeholders, ensuring effective communication.
Project Management
Assist with coordinating key projects, track deadlines, and manage progress updates.
Work closely with the Chief of Staff to help develop and manage project timelines, ensuring timely completion of deliverables.
Provide research and analysis on relevant industry trends, competitors, and emerging technologies in the music and fintech sectors.
Event Coordination
Plan and coordinate executive meetings, industry events, and conferences.
Organize company events and team-building activities as required.
Communication & Representation
Draft and edit correspondence, reports, and presentations for the CEO.
Maintain the CEO’s relationships with internal and external stakeholders in a professional and timely manner.
Administrative Support
Handle confidential and sensitive information with discretion.
Assist in managing expenses and ensuring the CEO’s office runs efficiently.
Provide support to the operations, legal, and finance teams by managing ad hoc and ongoing projects, as directed by the CEO and/or Chief of Staff
Assist in maintaining supplies for the LA office.
Coordinate with HR to assist with employee recognition for our LA staff.
Other duties as assigned
Qualifications and Skills
Proven experience as an Executive Assistant, Personal Assistant, or similar role.
Understanding of the music industry, particularly as it intersects with financial technologies and services.
Excellent organizational and multitasking abilities, with the ability to prioritize effectively in a fast-paced environment.
Outstanding written and verbal communication skills, with an attention to detail.
Proficient in using office software (e.g., Microsoft Office Suite, Google Workspace) and familiarity with project management tools.
Ability to work independently, demonstrating initiative and problem-solving skills.
Discretion, professionalism, and a high level of integrity in handling sensitive and confidential information.
Must be strong willed yet flexible while also displaying patience and professionalism.
Must possess the ability to thoroughly keep the CEO abreast on items that needs to be completed and/or addressed.
Bachelor’s degree or equivalent work experience referred.
Familiarity with music licensing, digital distribution, or financial technology platforms is a plus.
Physical Requirements
Ability to sit and work at a computer for extended periods.
Occasional lifting of equipment or materials may be required but not exceeding 20 pounds.
Ability to communicate effectively in person, over the phone, and through digital channels.
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Title: Receptionist/Office Coordinator
Company: Verda Healthcare Inc
Location: Huntington Beach, CA
