Overview
Regional Front Office Associate, Naples Jobs in Naples, FL at Millennium Physician Group
JOB SUMMARY:
The Administrative Assistant is a temporaty in person onsite position from 9:00am – 5:30pm Monday – Friday. The Administrative Assistant provides a variety of administrative support for the management team. Responsibilities involve exposure to sensitive information and require confidentiality, excellent time management skills, and sound judgment.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Answer calls and greet visitors and direct as appropriate
Pick up, process, and distribute mail
Responsible for data entry in constituent database
Provide assistance to management team with day-to-day tasks such as scheduling meetings, preparing agendas and reports, taking minutes at meetings, as well as special projects
Prints and files all bills, receipts, and invoices
Prepares information for the audit
Enter all in-kind and credit card donations
Coordinates credit card reconciliation
Process all staff check requests and reimbursements
Performs other duties and projects as assigned.
Checking in and out equipment for residence (TV’s, iPad, computers, etc.).
Support with Birthday schedule and coordinate donors for birthday cakes. Coordinate with the Academic Development Coordinator to make sure the birthday boxes are ready
Issue parking permits to new residence and keeping track of the resident vehicles
Preparing minutes for staff meetings
ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES:
Strategic thinker/problem solver who is capable of multi-tasking and functioning in a fast-paced, quickly changing environment.
Effective organizational and time management skills and a collaborative management style
Advanced computer skills and proficient in Excel, Word, and Outlook
Excellent communicator, open to direction and collaborative work style
Ability to challenge and debate issues of importance to the organization.
Ability to look at situations from several points of view
Delegate responsibilities effectively
High comfort level working in a diverse environment
Treats people with respect; keeps commitments; inspires the trust of others; works ethically and with integrity; upholds organizational values; accepts responsibility for own actions.
Follows policies and procedures; completes tasks correctly and on time; supports the organization’s goals and values.
Demonstrates knowledge of and adherence to EEO policy; shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes working environment free of harassment of any type; builds a diverse workforce and supports affirmative action.
Performs the position safely, without endangering the health or safety to themselves or others and will be expected to report potentially unsafe conditions. The employee shall comply with occupational safety and health standards and all rules, regulations and orders issued pursuant to the OSHA Act of 1970, which are applicable to one’s own actions and conduct.
EDUCATION, EXPERIENCE AND/OR LICENSES:
Two to Four years related experience and/or training
High school diploma or equivalent
Demonstrated success in collaborative management
Must present a valid CA driver’s license, and evidence of vehicle insurance and good DMV driving record.
Must pass full background check clearance from the FBI and the State of California.
Job Type: Temporary
Pay: $18.00 – $20.00 per hour
Expected hours: 40 per week
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
Title: Regional Front Office Associate, Naples
Company: Millennium Physician Group
Location: Naples, FL
